Agenda

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ARF- 2579

Consent Agenda Item 5. A.

Regular BOS Meeting

Meeting Date:	06/24/2014
Submitted For:	Sadie Bingham
Submitted By:	Kaycee Stratton, Chief Deputy Recorder, Recorder's Office
Department:	Recorder's Office
Fiscal Year:	2014-2015	Budgeted?:	No
Contract Dates Begin & End:	2014-2015 (year to year basis)	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Intergovernmental Agreement with the Town of Payson for Election Services

Background Information

The Gila County Recorder's Office performs election services for various governmental agencies and special districts.

Historically, the Recorder's Office creates the documents required to be signed by the Chairman of the Board of Supervisors and the participating entities for each election whereby the assistance of the Gila County Recorder's Office is requested.

Each Intergovernmental Agreement (IGA) presented to the Board of Supervisors for approval is first reviewed and approved by Bryan Chambers, Deputy Attorney Principle.

Evaluation

The County Attorney's Office has reviewed and approved the IGA to provide election services to the Town of Payson and the next step in the process would be to present this IGA for the Board of Supervisors' approval.

Conclusion

The Gila County Recorder's Office has been requested to conduct the Town of Payson's "Vote by Mail" election which will be held on August 26, 2014, and, if needed, their run-off election on November 4, 2014.

Recommendation

The Gila Country Recorder's Office recommends that the Board of Supervisors approve this IGA.

Suggested Motion

Approval of an Intergovernmental Agreement for Election Services between the Gila County Recorder's Office and the Town of Payson to provide "Vote by Mail" election services on August 26, 2014, and, if needed, run-off election services on November 4, 2014.

Attachments
IGA/Election Services
Legal Explanation