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ARF- 2560

Regular Agenda Item 4. L.

Regular BOS Meeting

Meeting Date:	06/24/2014
Submitted For:	Jeffrey Hessenius
Submitted By:	Dana Sgroi, Contracts Support Specialist, Finance Division
Department:	Finance
Fiscal Year:	FY 2014-2015	Budgeted?:	Yes
Contract Dates Begin & End:	8-18-2014 to 8-17-2015	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Request to Advertise for Request for Proposals No. 042314 for Janitorial Services in Northern Gila County.

Background Information

In the past, Gila County has hired a contractor to perform the evening custodial duties, five nights a week, for various locations in northern Gila County. The previous contract was issued on May 3, 2011, for a period of one year from the date of approval by the Board of Supervisors with the option to renew for two (2) additional one- (1) year periods. The final one-year extension to the contract expired on May 3, 2014.

Evaluation

The advertisement of Request for Proposals (RFP) No. 042314 will allow contractors the opportunity to submit proposals for Gila County's consideration for the janitorial services at various locations in northern Gila County.

Locations to be serviced are:  Payson Courthouse - 714 S. Beeline Highway, Payson, AZ
                                                Health/Rabies/Environmental and Community Action/Co-op Extension offices - 107 W. Frontier Street, Payson, AZ
                                                Admin Building - 608 & 610 E. Highway 260, Payson, AZ
                                                Assessor and Recorder's offices - 201 W. Frontier Street, Payson, AZ
                                                Sheriff's Office, Jail Admin and JP Court - 108 W. Main Street, Payson, AZ

Conclusion

The advertisement of Request for Proposals No. 042314 will result in the possible hiring of a contractor to provide janitorial services, five nights a week, to various County facilities in northern Gila County.

RFP No. 042314 will be advertised in the July 2, 2014, and July 9, 2014 editions of the Arizona Silver Belt. Proposals will be due on July 23, 2014, by 3:00 P.M./M.S.T. with an award date of August 18, 2014.

Recommendation

The Facilities Management Department recommends that the Board of Supervisors approve the advertisement of Request for Proposals No. 042314, for Janitorial Services for northern Gila County.

Suggested Motion

Information/Discussion/Action to authorize the advertisement of Request for Proposals No. 042314 for janitorial services for northern Gila County, which includes but is not limited to: the Payson Administration Building; the Gila County Court Complex in Payson; the Health/Rabies/Environmental office; the Community Action and Co-op Extension offices; the Assessor's and Recorder's Offices; and the Payson Sheriff's Office/Jail Administration Building and Justice of the Peace Court. (Jeff Hessenius/Steve Stratton)

Attachments
Request to Advertise
Solicitation
Request for Proposals No. 042314 for Janitorial Services in Northern Gila County