Agenda

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ARF- 6648

2. A.

Special Meeting

Meeting Date:	05/25/2021
Submitted For:	Homero Vela	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Facilities and Land Management
Fiscal Year:	2021	Budgeted?:	Yes
Contract Dates Begin & End:	12 months from award	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Approval to use Cooperative State Contract No. ADSPO18-21172 with Interior Solutions

Background Information

The Payson Complex has an estimated completion date of mid-December 2021. The building will receive new furnishings which will be in accordance with architectural drawings.

The Facilities Management Department has been working with Interior Solutions which is on State Contract ADSP018-21172. They have worked diligently to develop furniture systems that will align with the architectural design and chosen color palette. Interior Solutions has worked with many vendors to obtain the best pricing while still utilizing the State Contract.

The budgeted amount for furnishing the Payson County Complex was $300,000. Interior Solutions has quoted in the amount of $278,983.74 under State Contract No. ADSPO18-211712. This price includes all furnishings, installation, design, and freight fees. (A complete rendering package is attached to this agenda item.) Interior Solutions will also store the furniture until the time of install for no extra cost. Utilizing the State Contract allows for a single vendor to be used which returns more discounts due to quantities ordered.

The price must be locked in by May 26^th to avoid a price increase of $15,000 - $17,000 due to inflation of raw material costs.

Areas to be furnished are the lobby, hearing room, holding room, conference rooms, standard offices, judge’s office, three BOS (Board of Supervisors') offices, BOS Clerk’s office, County Manager’s office, shared workspaces, Assessor's area, Recorder's area, small courtroom, and break room. Interior Solutions will provide information on furnishings per area.

Evaluation

Utilizing Interior Solutions under State Contract No. ADSPO18-211712 to furnish the Payson County Complex will allow for more discounts due to quantities ordered through a single vendor. Interior Solutions has worked diligently to obtain the best prices as well as offer a complete furnishing package that will align with the architectural design and chosen color palette for the building. The price must be locked in by May 26th to avoid a price increase of $15,000 - $17,000.

Conclusion

Utilizing Interior Solutions under State Contract No. ADSPO18-211712 to furnish the Payson County Complex will allow for an under-budget, complete furnishing package that will align well with the architectural design and chosen color palette for the building. The price must be locked in by May 26th to avoid a price increase.

Recommendation

The Facilities Management Department Director recommends that the Board of Supervisors approve Cooperative Purchasing Agreement State Contract No. ADSPO18-21172 with Interior Solutions to furnish the Payson County Complex, in an amount not to exceed the total scope pricing of $278,983.74.

Suggested Motion

Information/Discussion/Action to approve the use of a Cooperative Purchasing Agreement between the Arizona State Contract and Interior Solutions (Contract No. ADSPO18-21172) in an amount not to exceed $278,983.74; and authorize the Chairman's signature on the award contract. (Homero Vela)

Attachments
Contract Agreement
Interior Solutions Proposal
ADSPO18-211712_Extension_to_8.31.21_Interior_Solutions_of_Arizona
State Contract ADSPO18-21172
Slide Presentation for Furniture Purchase Payson Complex