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Regular Agenda Item 3. C.

Regular BOS Meeting

Meeting Date:	05/18/2021
Submitted For:	Mary Springer	Submitted By:	Maryn Belling, Budget Manager
Department:	Finance
Fiscal Year:	FY21-22	Budgeted?:	Yes
Contract Dates Begin & End:	05-18-2021-0517-2022	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Professional Services Contract No. 05022021 with Federal Compliance Consulting, LLC

Background Information

A.R.S. § 11-212 and 11-252 (2) requires the Board of Supervisors to meet following the decennial census and divide the County into supervisorial districts. Due to the census data delay by the federal government, the December 1, 2021 deadline has been extended to July 1, 2022. Thus, redistricting for Gila County will be completed in 2022. In order to manage the redistricting process through to completion, staff identified Bruce Adelson as a legal consultant who was the attorney during the redistricting process in 2010 and provided legal advice to the Redistricting Advisory Committee and the Board of Supervisors. Mr. Adelson's expertise includes working as an attorney for the Department of Justice (DOJ) and later as a legal consultant providing guidance during the redistricting process. Mr. Adelson's experience as a DOJ attorney, legal consultant, and consultant working with Gila County during the 2010 redistricting process will help ensure the redistricting process meets the legal requirements. Mr. Adelson's fees are $325 per hour and the contract will be on an as-needed basis, not to exceed $40,000 including travel for a period of one year.

Evaluation

Staff is requesting the support of a qualified attorney who has the knowledge, legal expertise, and prior experience in the public redistricting process to ensure a fair, equitable, and transparent process and redistricting boundaries that will be compliant with the Department of Justice requirements.

Professional Services Contract No. 05022021 with Federal Compliance Consulting, LLC shall be for a period of 12 months at a cost not to exceed $40,000, and there is an option to renew the contract for four 1-year periods.

Conclusion

In order to ensure a fair and equitable public process staff requests approval of the legal consultant contract with Federal Compliance Consulting, LLC (Bruce Adelson) in an amount not to exceed $40,000 for a period of one year.

Recommendation

Staff recommends awarding a single-source contract to Federal Compliance Consulting, LLC in the amount not to exceed $40,000 for legal consulting services in the redistricting process for a period of one year.

Suggested Motion

Information/Discussion/Action to approve a single-source contract with Federal Compliance Consulting, LLC (Bruce Adelson, Esq.) in a not to exceed amount of $40,000 with an option to renew the contract for four one-year periods to provide redistricting legal consulting services. (Mary Springer)

Attachments
Professional Service Contract No. 05022021
Bruce Adelson Esq. Proposal
Redistricting ARS 11-212