Agenda

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Regular Agenda Item 3. I.

Regular BOS Meeting

Meeting Date:	05/18/2021
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works
Fiscal Year:	2021 & 2022	Budgeted?:	Yes
Contract Dates Begin & End:	05-18-21 to 07-15-21	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Approval for Equipment Repairs at Empire Southwest LLC.

Background Information

Since 2018, Gila County has been using the Sourcewell Cooperative Agreement with Caterpillar to obtain discounts on repairs, parts, and purchases.

Gila County’s equipment is slowly being replaced with newer pieces, but there are still many that will require major repairs or replacement. These repairs can become quite expensive and are always weighed against replacing the machine.

Evaluation

One of the Caterpillar equipment major repairs is a road Motor Grader J-020, a 2014 12M2 AWD, where metal has been found in the engine and the machine won’t run. The estimated cost to repair by reconditioning the engine is $68,988, plus or minus other items found while torn down.

The other piece of equipment is a Dozer T-004, a 1995 D8N, at the Buckhead Mesa Landfill that is leaking water and coolant into the oil system. The General Services Shops have been working on the problem since 2019 and the machine has 8,000 hours on it and they typically last 10,000 hours. The engine could be reconditioned at a cost of approximately $66,946 or buy a long block for $76,139. It’s a good machine, worth fixing and Public Works plans on keeping it by reconditioning the engine.

Conclusion

The dozer is necessary at the landfill to push the trash and after checking there is not one to rent for trash. Fire danger is upon Gila County and Public Works staff believe that these are two vital pieces of equipment that must be useable prior to August 2021.

Recommendation

The Public Works Department Director recommends that repairs are made to the T-004 Dozer and the J-020 Motor Grader to continue maintenance and so Public Works is ready for any emergency.

Suggested Motion

Information/Discussion/Action to approve major repairs to two pieces of heavy equipment (T-004 Dozer and J-020 Motor Grader) through Empire Southwest prior to August 2021 for a not to exceed price of $160,000. (Steve Sanders)

Attachments
Maintenance Proposal for J-020 Motor Grader
Maintenance Proposal for T-004 Dozer