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PURSUANT TO A.R.S. § 38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 610 E. HIGHWAY 260, PAYSON, ARIZONA.
NOTE: Per the most recent guidelines from the federal government regarding COVID-19 and to protect citizens, no citizens will be allowed in the Board of Supervisors' hearing room at the Globe Courthouse or at the County Complex, Board of Supervisors' conference room in Payson. The only exception to this statement is for public hearings. Citizens may attend the public hearing in person, one at a time, in Globe or in Payson to provide comments. A face mask must be worn while in the building; however, it may be removed while addressing the Board of Supervisors.
Citizens may watch the Board meeting live-streamed at:
https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live
Citizens may submit written comments related to the May 18th Regular Meeting agenda by no later than 5 p.m. on Monday, May 17th, by emailing the Clerk of the Board at msheppard@gilacountyaz.gov or calling 928-402-8757. Citizens may also submit written comments during the meeting through YouTube. Please include the meeting date, agenda item number, your name, and residence address in the email.
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REGULAR MEETING - TUESDAY, MAY 18, 2021 - 10:00 A.M.
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| 1. |
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CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION |
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| 2. |
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PUBLIC HEARINGS: |
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A. |
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Information/Discussion/Action to adopt Gila County Ordinance No. 2021-01-Open Outdoor Fire which repeals Ordinance No. 2020-02-Open Outdoor Fire and any ordinances previously adopted by the Board of Supervisors pertaining to an open outdoor fire. (Jacque Sanders) |
Adopted |
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B. |
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Information/Discussion/Action to adopt Resolution No. 21-05-01 to name South Amy Lane in the Tonto Basin area. (Tom Homan) |
Adopted |
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C. |
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Information/Discussion/Action to authorize the submittal of a CDBG-CV Emergency and Transitional Shelter Application to the Arizona Department of Housing in the amount of $650,000 for a proposed transitional housing project in Gila County; and adopt related Certifications and the Disclosure Report. (Jacque Sanders) |
Authorized |
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D. |
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Information/Discussion/Action to consider a liquor license application (County No. LL-21-02) submitted by Sheila Lynn Marcum for the transfer of a Series 10 Beer and Wine License with an interim permit to operate at Jake's Corner Store, 57510 N. Highway 188 in Payson; and issue a recommendation to the Arizona Department of Liquor Licenses and Control whether the license should be granted. (Marian Sheppard) |
Approved |
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| 3. |
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REGULAR AGENDA ITEMS: |
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A. |
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Information/Discussion/Action to approve the use of State of Arizona Procurement Office Contract No. ADSPO17-166124 with San Tan Ford in the amount of $131,570 for the purchase of two 2021 Ford Expedition SSVs with installed equipment. (Mathew Binney) |
Approved |
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B. |
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Information/Discussion/Action to adopt Resolution No. 21-05-02 in support of a grant application being submitted to the Ak-Chin Indian Community by the Hellsgate Fire District in the amount of $53,932.36 to purchase a new 4x4 SUV vehicle that can respond to 911 calls for the District; and which authorizes Gila County to act as the fiscal agent by agreeing to be a pass-through agency and accept funding on behalf of the Hellsgate Fire District. (Mary Springer) |
Adopted |
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C. |
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Information/Discussion/Action to approve a single-source contract with Federal Compliance Consulting, LLC (Bruce Adelson, Esq.) in a not to exceed amount of $40,000 with an option to renew the contract for four one-year periods to provide redistricting legal consulting services. (Mary Springer) |
Approved |
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D. |
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Information/Discussion/Action to approve Professional Services Contract No. 05012021 with James M. Feezor for consulting services for the redistricting public process in a not to exceed amount of $50,000 with an option to renew the agreement for one year. (Mary Springer) |
Approved |
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E. |
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Information/Discussion/Action to approve various Intergovernmental Agreements to jointly cooperate in Gila County's 2021 Summer Work Employment Program with the following entities: City of Globe ($7,000); Town of Miami ($14,000); Town of Winkelman ($14,000); Town of Hayden ($17,500); Town of Payson ($14,000); and Young Public School ($10,500). (Cathy Melvin) |
Approved |
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F. |
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Information/Discussion/Action to approve the Agreement between Gila County and Conservation Legacy in the amount of $70,000 for one year to fund two Youth Conservation Corps crews to be based in Payson and Globe. (Woody Cline/Cathy Melvin) |
Approved |
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G. |
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Information/Discussion/Action to approve a Utility Easement, and Line Extension Agreement between Gila County and Arizona Public Service Company (APS) whereby the County will grant an easement to APS. (Chris Romiti) |
Approved |
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H. |
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Information/Discussion/Action to increase the amount of the Sourcewell-Caterpillar-Empire Southwest LLC Contract Agreement (Sourcewell No. 032119-CAT) by $160,000 for the repairs of heavy equipment making the total agreement amount $560,000 through the current term ending August 16, 2021. (Steve Sanders) |
Authorized |
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I. |
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Information/Discussion/Action to approve major repairs to two pieces of heavy equipment (T-004 Dozer and J-020 Motor Grader) through Empire Southwest prior to August 2021 for a not to exceed price of $160,000. (Steve Sanders) |
Approved |
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J. |
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Information/Discussion/Action to adopt Resolution No. 21-05-05 which authorizes the execution of an Intergovernmental Agreement (IGA 20-0008060-I) between Gila County and the State of Arizona, Department of Transportation, to construct a bridge across Tonto Creek in Tonto Basin, Arizona. (Steve Sanders) |
Adopted |
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K. |
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Information/Discussion/Action to adopt revised Policy No. BOS-FIN-116 - Public Safety Personnel Retirement System Funding. (Mary Springer) |
Adopted |
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L. |
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Information/Discussion/Action to adopt Resolution No. 21-05-04 appointing Mary Jane Springer, Finance Director, as the Chief Fiscal Officer for Gila County as required by Arizona Revised Statutes § 41-1279.07(E). (Mary Springer) |
Adopted |
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M. |
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Information/Discussion/Action to consider a sealed bid for the purchase of Assessor's tax parcel number 101-07-123 and, if accepted, authorize the Chairman's signature on the Quit Claim Deed. (Marian Sheppard) |
Accepted Bid |
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| 4. |
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CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.) |
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A. |
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Approval of Amendment No. 2 to Intergovernmental Agreement (IGA) No. 060119 with the Town of Star Valley for Consolidated Administration and Operation of Limited Jurisdiction Courts to extend the term of the IGA to June 30, 2022. |
Approved |
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B. |
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Appointment of the following Republican Party Precinct Committeemen in Gila County: Sarah Burkhart - Payson #4 Precinct; Elvia Botello Guerrero - Payson #5 Precinct; and Charles Stanley Bell - Payson #5 Precinct. |
Appointed |
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C. |
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Appointment of the following Democratic Party Precinct Committeeman in Gila County: Connie Cockrell - Payson #3 Precinct. |
Appointed |
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D. |
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Approval of the Application for an Extension of Premises/Patio Permit submitted by James David Haviland to permanently extend the premises where liquor is permitted to be served at the Creekside Steakhouse & Tavern located in Christopher Creek, 30 miles east of Payson. |
Approved |
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E. |
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Acknowledgment of Professional Services Agreement No. 041621 for Coppersmith Brockelman, PLC to provide legal counsel and representation to the CORP (Correctional Officers Retirement Plan) Local Boards for a not to exceed amount of $5,000 without prior written approval from the County for the term beginning on July 1, 2021 through June 30, 2022 that was signed by the County Manager on April 21, 2021. |
Acknowledged |
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F. |
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Acknowledgment of Professional Services Agreement No. 041521 for Coppersmith Brockelman, PLC to provide legal counsel and representation to the PSPRS (Public Safety Personnel Retirement System) Local Board for a not to exceed amount of $5,000 without prior written approval from the County for the term beginning on July 1, 2021 through June 30, 2022 that was signed by the County Manager on April 21, 2021. |
Acknowledged |
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G. |
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Acknowledgment of Professional Services Contract No. 040820-Grant Application Assistance with Community Alliance Consulting in a not to exceed amount of $7,800 through April 30, 2021 that was signed by the County Manager on April 21, 2021. |
Acknowledged |
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H. |
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Acknowledgment of Amendment No. 1 to Professional Services Contract No. 040520-HIV Care and Services with Laboratory Corporation of America which renewed the contract for one year, from April 1, 2021 to March 31, 2022, for a not to exceed amount of $7,000 without prior written approval by the County that was signed by the County Manager on April 15, 2021. |
Acknowledged |
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I. |
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Acknowledgment of Amendment No. 2 to Professional Services Contract No. 040919-1-HIV Care and Services with Barbara Stone which renewed the contract for one year, from April 1, 2021 to March 31, 2022, for a not to exceed amount of $11,000 without prior written approval by the County, and which was approved by the County Manager on April 5, 2021. |
Acknowledged |
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J. |
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Approval of the Board of Supervisors' May 4, 2021 meeting minutes. |
Approved |
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K. |
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Approval of the monthly activity reports submitted by the Human Resources Department for April 2021. |
Approved |
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L. |
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Approval of finance reports/demands/transfers for the reporting period of April 1, 2021 through April 30, 2021. |
Approved |
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| 5. |
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CALL TO THE PUBLIC: A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute §38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date. |
No Comments |
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| 6. |
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At any time during this meeting pursuant to A.R.S. §38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events. No action may be taken on information presented. |
Comments Provided |
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IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231.
THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)(3).
THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING.
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