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Consent Agenda Item 5. O.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Request for Approval of Professional Services Contract No. 040519 - Collins & Collins, Attorneys at Law. |
| Background Information |
Each year the Superior Court in Gila County retains various attorneys to provide professional legal services, such as representation for indigent citizens in the categories of felony and misdemeanor criminal actions, delinquency, dependency, and mental health cases, as well as mediation services. These attorneys have, in prior years, executed a Letter of Understanding between themselves and the Superior Court.
On October 25, 2016, the Superior Court in Gila County entered into a contract with Collins & Collins, Attorneys at Law, to provide professional legal services. It was last amended on July 10, 2018, to extend the contract to June 30, 2019. Under this new contract, Collins & Collins will provide the same professional legal services to the Superior Court. |
| Evaluation |
The Professional Services Contract that is offered to the attorneys and utilized by the Superior Court in Gila County meets and satisfies compliance requirements of Gila County procurement procedures and Board approved policies. In addition to being an appropriate business practice, the contract will allow for a Purchase Order to be issued, which will facilitate the accounting and payment processes.
The contract will also serve to clearly identify and set expectations for the performance of the attorney. Professional Services Contract No. 040519 with Collins & Collins, Attorneys at Law, is identical to the contractual language in the attorney contracts that were previously approved by the Board of Supervisors, with changes having been made only to the scope of work and the amount of compensation. |
| Conclusion |
| In addition to identifying procurement procedures, the Gila County Statement of Operating Procedures for the Procurement Group was designed to facilitate the flow of issuing contracts, issuing purchase orders and issuing payment to Gila County vendors, while maintaining State mandated due diligence procedures. By entering into a Professional Services Contract with Collins & Collins, Attorneys at Law, to provide professional legal defense services for the Superior Court in Gila County, the policies and procedures adopted by the Board of Supervisors for procurement processes will be satisfied. |
| Recommendation |
| The Court Administrator for the Superior Court in Gila County recommends the Board of Supervisors' approval of Professional Services Contract No. 040519 with Collins & Collins, Attorneys at Law, to provide professional legal defense services which the Court utilizes on an annual basis. |
| Suggested Motion |
| Approval of Professional Services Contract No. 040519 with Collins & Collins, Attorneys at Law, for a not to exceed amount of $10,000 to continue providing professional legal defense services for the Superior Court in Gila County for the period July 1, 2019, to June 30, 2020. |
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