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| ARF- 4329 |
Regular Agenda Item 3. G.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Amendment No. 6 to Service Agreement No. 022514-1-Messinger Mortuary & Chapel, Inc.-Forensics Center Facility for Gila County Medical Examiner |
| Background Information |
On October 14, 2014, Gila County entered into Service Agreement No. 022514-1 with Messinger Mortuary & Chapel, Inc. whereby Messinger Mortuary & Chapel, Inc. and its wholly owned subsidiaries including (Messinger Payson Funeral Home, Inc.) agreed to provide a facility for the Gila County Medical Examiner to perform autopsies. The contract was issued for a period of one year in a not to exceed amount of $20,000 without prior written approval from Gila County. Additionally, the contract allows for the option to renew the contract term for three additional one-year periods.
On September 29, 2015, the County Manager approved Amendment No. 1 to increase the total contract by an additional $2,000 for a new total contract amount of $22,000.
On October 20, 2015, the County Manager approved Amendment No. 2 to extend the term of the contract from October 14, 2015, to October 13, 2016, with a not to exceed dollar amount of $20,000 without written approval from the County.
On June 1, 2016, the County Manager approved Amendment No. 3 to increase the total contract by an additional $8,000 for a new contract amount of $28,000.
On August 3, 2016, the County Manager approved Amendment No. 4 to increase the total contract by an additional $10,000 for a new, not to exceed without written authorization contract amount of $38,000 for the October 14, 2015, to October 13, 2016, contract term.
On October 12, 2016, the County Manager approved Amendment No. 5 to increase the total contract by an additional $8,000 for a new, not to exceed without written authorization contract amount of $46,000 for the October 14, 2015, to October 13, 2016, contract term. Further, Amendment No. 5 served to extend the contract term from October 14, 2016, to October 13, 2017. |
| Evaluation |
| As of Messinger Mortuary & Chapel, Inc.'s April billing, the sum of $46,000 has been expensed against the yearly contract which ends on October 13, 2017. Additional funds will be required to cover the remaining term of this contract. Amendment No. 6 will increase the current contract amount of $46,000 by an additional $42,000 for a new, not to exceed without prior written authorization total contract amount of $88,000 for the contract term from October 14, 2016, to October 13, 2017. |
| Conclusion |
| Additional funds are needed to cover expenses for the Forensic Center Facility for Gila County Medical Examiner use for the remainder of the contract term. As it is not possible to predict the costs that will be incurred during the course of the contract term, Amendment No. 6 has been issued to increase the contract amount from $46,000 to $88,000 for the remainder of the contract term, which expires on October 13, 2017. |
| Recommendation |
| Staff recommends the approval of Amendment No. 6 to Service Agreement No. 022514-1 Messinger Mortuary Chapel, Inc. to increase the current contract amount of $46,000 by $42,000 for a new total contract amount of $88,000 for the contract term from October 14, 2016, to October 13, 2017. |
| Suggested Motion |
| Information/Discussion/Action to approve Amendment No. 6 to Service Agreement No. 022514-1 - Forensic Center Facility for Gila County Medical Examiner between Gila County and Messinger Mortuary & Chapel, Inc. to increase the original contract amount from $42,000 to $88,000 for the remaining contract term beginning October 14, 2016, through October 13, 2017. (James Menlove) |
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