Agenda

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ARF- 2520

Regular Agenda Item 3. C.

Regular BOS Meeting

Meeting Date:	05/06/2014
Submitted For:	Tommie Martin
Submitted By:	Cheryl Sluyter, Executive Assistant, Board of Supervisors-District 1
Department:	Board of Supervisors-District 1
Fiscal Year:	2013/2014	Budgeted?:	No
Contract Dates Begin & End:	7-1-14 to 6-30-24	Grant?:	No
Matching Requirement?:	Yes	Fund?:	New

Information

Request/Subject

Gila Community College-Payson Campus Funding Request

Background Information

On February 4, 2014, Dr. Stephen Cullen, Executive Dean of Gila Community College, submitted a proposal to request the Board of Supervisors for Gila County to provide funding assistance for the construction of a cosmetology lab at the Payson College Campus. No Board action was taken at that time.

Evaluation

Northern Arizona Vocational Institute of Technology (NAVIT) has increased their initial pledge of +/- $40,000 to a pledge of approximately $160,000, for the modular building and the retrofitting and furnishing of the same, contingent upon classes in the Payson building commencing on August 1, 2014. Bids opened last Friday, April 25, 2014, and site preparation bids were received from 2 qualified bidders capable of site completion within the very short 90-day time frame and the low bid was $84,535 for the prep work and for the retrofitted building to be placed and ready for an August 1, 2014, class starting date.

The College has paid for the development of the project scope of work and will be responsible for paying an additional cost of $46,483 should the project move forward. This amount is in addition to the funds provided by the County and these funds will be used for things such as sidewalks, landscaping, exterior upgrades to the building, etc.

Conclusion

Gila Community College is requesting that Gila County provide full funding for the site preparation for the cosmetology lab to not exceed the exact bid amount of $84,535.

Recommendation

It is the recommendation of Tommie Martin, Supervisor District 1, that the Board of Supervisors authorize funding in the amount of $84,535 to fully fund the site preparation for a cosmetology lab at the Payson Campus of Gila Community College.

Suggested Motion

Information/Discussion/Action to approve an Intergovernmental Agreement (Contract No. 042814) between Gila County and Gila Community College District (Provisional) to provide an economic development grant in the amount $84,535 to be used for the site preparation for a cosmetology lab at the Payson Campus of Gila Community College. (Tommie Martin)

Attachments
IGA between Gila County and Gila Community College
Contract between Gila Community College and Division Nine Contracting, Inc.
IGA between Gila Community College and NAVIT
Bid 1
Bid 2
GCC Invoice
Deposit Invoice
Bid form for Modular
Notice of Intent to Receive bids
Legal Explanation