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| ARF- 2509 |
Regular Agenda Item 3. G.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Approval of Amendment No. 1 to Professional Services Contract No. 042913 with Ulibarri-Mason Global, HR. |
| Background Information |
At the January 22, 2013, Regular Meeting the Board of Supervisors approved a Request for Proposals (RFP) for a consultant to perform an employee Classification and Compensation Study and authorized staff to disseminate the RFP.
The Consultant Selection Committee (CSC) received six (6) proposals as a result of the RFP. The CSC met on March 27th to review the proposals and selected a short list of three (3) proposals to invite to Gila County for interviews. On April 10th and 12th the CSC interviewed Ulibarri-Mason Global HR, LP, (UM Global HR, LP) Waters Consultant Group and Fox Lawson and Associates.
The CSC presented their findings and recommendation to the County-wide Leadership Group at a special meeting on April 25, 2013, and indicated they would be presenting their recommendation to the Board of Supervisors at the May 14, 2013, Regular Board Meeting. On May 14, 2013, the Board of Supervisors approved entering into Professional Services Contract No. 042913, with UM Global HR, LP. to provide a Classification and Compensation Study for Gila County. Contract No. 042913 was executed for a total contract amount of $89,000, with a contract expiration date of May 13, 2014. |
| Evaluation |
As pointed out at the May 14, 2013 Board of Supervisors meeting, it was expected that the Classification and Compensation Study would be completed by December 31, 2013, however, the contract does contain a provision for additional services for an additional fee, subject to prior written approval by the Board of Supervisors.
Amendment No. 1 to Professional Services Contract No. 042913 with Ulibarri-Mason Global, HR, will allow for the addition of three tasks, for an additional fee of Six Thousand dollars and no cents ($6,000) plus reimbursable travel expenses to perform the three new tasks. The three new tasks requested by the County are:
1. Assist in the implementation of the new compensation salary schedule.
2. Discuss, revise, finalize new Classification and Compensation Policies.
3. Provide an electronic manual of instructions and training materials; provide training to Human Resources staff to administer the proposed classification and compensation system; and if necessary, indicate technology required and the availability of software for that purpose.
The December 31, 2013, completion date was not realized, due to the time it took to evaluate the Position Description Questionnaire (PDQ) submitted by all County employees. The PDQ was an employee interview instrument, in which the employees answered questions about their particular job descriptions. Once the PDQs were submitted by the employees, they were reviewed and edited, if needed, by elected officials and directors and then submitted to Ulibarri-Mason to utilize in their study.
Amendment No. 1 will also extend the contract term for six months for a new expiration date of November 13, 2014, to allow time for completion of the original contract, as well as the new tasks requested by the County. |
| Conclusion |
| The Classification and Compensation Study is in the final phases of completion. The County has requested that three additional tasks are added to the original scope of work contained in Professional Services Contract No. 042913 with Ulibarri-Mason Global, HR. Amendment No. 1 has been issued to include the three new tasks for an additional cost of six thousand dollars ($6,000) plus reimbursable travel expenses, and to extend the contract date from May 14, 2014, to November 13, 2014, to allow enough time to complete the original scope of work as well as the three new tasks. |
| Recommendation |
| Staff recommends that the Board of Supervisors approve the attached Amendment No. 1 to Professional Services Contract No. 042913 with Ulibarri-Mason Global HR, LP to allow for the addition of three new tasks to the Classification and Compensation Study scope of work, and to extend the contract term to November 13, 2014. |
| Suggested Motion |
| Information/Discussion/Action to approve Amendment No. 1 to Professional Services Contract No. 042913 between Gila County and Ulibarri-Mason Global HR, LP to allow for the addition of three new tasks to the Classification and Compensation Study scope of work, for an additional cost of $6,000 plus reimbursable travel expenses, for a new total contract amount of $95,000 plus reimbursable travel expenses; and to extend the contract term from May 14, 2014, to November 13, 2014. (Don McDaniel) |
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