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ARF- 2503

Regular Agenda Item 3. I.

Regular BOS Meeting

Meeting Date:	05/06/2014
Submitted For:	Adam Shepherd
Submitted By:	Sarah White, Chief Administrative Officer, Sheriff's Office
Department:	Sheriff's Office
Fiscal Year:	FY2015	Budgeted?:	No
Contract Dates Begin & End:	January 1, 2014 through December 31, 2014	Grant?:	Yes
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

FY 2015 Letter of Agreement Number 2014-04 with the Gila County Sheriff's Office and the U.S. Department of Justice Drug Enforcement Administration.

Background Information

The U.S. Department of Justice Drug Enforcement Administration (DEA), pursuant to the authority of 21 U.S.C. 873, proposes to provide certain necessary funds and the Gila County Sheriff's Office is desirous of securing funds.

The DEA will pay to the Gila County Sheriff’s Office federal funds in the amount of Thirty Five Thousand Dollars ($35,000) for the period of January 1, 2014, through December 31, 2014, to defray costs relating to the eradication and suppression of cannabis. The Gila County Sheriff’s Office agrees to use funds provided primarily for payment of deputies’/officers’ overtime no ERE while those deputies and officers are directly engaged in the cannabis eradication process, and for per diem and other direct costs related to the actual conduct of cannabis eradication. These federal funds are not intended primarily for the purchase of equipment or supplies. All purchases of the equipment and supplies must have prior written approval from HQ/OMS by October 15th.

The DEA agrees to reimburse the Gila County Sheriff’s Office for officers’ overtime accrued while participating in marijuana eradication efforts. The annual maximum overtime reimbursement rate is based on the current year General Pay Scale/rest of the United States and cannot exceed 25% of a GS-12, Step 1; the funds shall only be used to pay the normal overtime rate, i.e. time and a half. The overtime reimbursement rate “shall not include any cost for benefits, such as retirement, FICA, or other expenses.”

Evaluation

FY2015 the U.S. Department of Justice Drug Enforcement Administration has committed to $35,000 for overtime.

Conclusion

The Gila County Sheriff's Office will utilize the funds in the amount of $35,000 to provide primarily for payment of deputies'/officers' overtime no ERE while those deputies and officers are directly engaged in the cannabis eradication process, and for per diem and other direct cost related to the actual conduct of cannabis eradication.

Recommendation

It is the recommendation of Sheriff J. Adam Shepherd that the Board of Supervisors approve this Letter of Agreement Number 2014-04 with the U.S. Department of Justice Drug Enforcement Administration in the amount of $35,000.

Suggested Motion

Information/Discussion/Action to approve a Letter of Agreement (Number 2014-04) between the U.S. Department of Justice Drug Enforcement Administration and the Gila County Sheriff's Office in the amount of $35,000 for the period of January 1, 2014, through December 31, 2014, in order to provide overtime pay related to the Domestic Cannabis Eradication/Suppression Program. (Travis Baxley)

Attachments
Letter of Agreement No. 2014-04 with U.S. Dept. of Justice DEA
Legal Explanation