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ARF- 2441

Regular Agenda Item 3. H.

Regular BOS Meeting

Meeting Date:	05/27/2014
Submitted For:	Don McDaniel Jr.
Submitted By:	Linda Eastlick, Human Resources Director, Human Resources Department
Department:	Human Resources
Fiscal Year:	2013-2014	Budgeted?:	Yes
Contract Dates Begin & End:	N/A	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Lump-sum performance payment for employees

Background Information

In 2013 we introduced the concept of making lump-sum performance payments to employees. The Adopted 2014 budget provides for lump-sum performance payments to be funded out of a Special Projects line item. A portion of that line item will also fund any pay increases resulting from the classification and compensation study.

Evaluation

Employees have continued to provide dedicated, high quality service to the citizens of Gila County. In many cases new and increased services have been provided without additional people. Since 2010 we have seen an actual 3.85% decrease in the number of employees actively working and an 8.4% decrease in the number of budgeted full-time employees. This is the second time lump-sum performance based payments will be granted to recognize employees, based on their performance.

Conclusion

The 2014 performance appraisal scores ranged from 1.00 to 4.25 with the average being 2.40. The Administrative Team has aggregated the scores throughout the county and is recommending lump-sum payments as follows:

Percent of Employee Population	Lump-Sum Percent
2%	3.5%
14%	3.0%
68%	2.5%
14%	2.0%
2%	1.5%

The average percent payment is 2.5%. Regular payroll deductions apply and will be subtracted accordingly. The total cost to the County will be approximately $654,000, including employee related expenses.

The lump-sum performance payment will be made to all active, full-time and part-time employees hired on or before January 2, 2014 who are still employed by Gila County the week ending June 13, 2014 and for whom the Human Resources Department has received a 2014 Performance Appraisal. The payment will be included in the employee’s regular June 20 paycheck.

Recommendation

The Administrative Team recommends the Board of Supervisors approve 2014 lump-sum performance payments ranging from 3.5% to 1.5% for each qualified employee based upon the employee's performance appraisal score.

Suggested Motion

Information/Discussion/Action to approve lump-sum performance payments ranging from 3.5% to 1.5% for qualified employees at a cost of approximately $654,000 to the County. (Linda Eastlick)

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