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Regular Agenda Item 4. B.

Regular BOS Meeting

Meeting Date:	04/02/2024
Submitted For:	Homero Vela	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works
Fiscal Year:	2024	Budgeted?:	Yes
Contract Dates Begin & End:	04-18-24 to 04-17-25	Grant?:	No
Matching Requirement?:	No	Fund?:	Replacement

Information

Request/Subject

Amendment No. 1 to Contract No. 012023 - On-Call Land Survey Services.

Background Information

On April 18, 2023, the Board of Supervisors approved Contract No. 012023 with D2 Surveying for On-Call Land Survey Services.

Gila County has a Survey Division within the Public Works Department that is used for transportation purposes. However, there are times when other County departments need land surveying for miscellaneous projects. Due to a heavy workload, the Public Works Survey Division can’t always accommodate requests in a timely manner.

Evaluation

Contract No. 012023 allows for 3 one-year renewals. This would be the first renewal for this contract.

Amendment No. 1 to Contract No. 012023 with D2 Surveying for On-Call Land Survey Services renews the contract for one additional year through April 17, 2025, with a not to exceed amount of $100,000.

Conclusion

The Public Works Director wishes to execute Amendment No. 1 to Contract No. 012023-On-Call Surveying Services with D2 Surveying LLC to extend the term of the contract through April 17, 2025

Recommendation

The Public Works Department Director recommends that the Board of Supervisors approve Amendment No. 1 to Contract No. 012023 with D2 Surveying LLC to renew the contract for an additional year through April 17, 2025 for a not to exceed amount of $100,000 per year per company. Staff will not renew the contract with Civiltech at this time due to unresponsiveness regarding another project.

Suggested Motion

Information/Discussion/Action to approve Amendment No. 1 to Contract No. 012023 with D2 Surveying LLC to renew the contract for an additional year through April 17, 2025, with a not-to-exceed amount of $100,000. (Homero Vela)

Attachments
Amendment No. 1 to Contract No. 112023
Contract No. 012023 with D2 Surveying