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Regular Agenda Item 4. I.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Approval to use State of Arizona Contract No. CTR061840 with The SJ Anderson Company for the Fairgrounds Roll-Up Doors Project. |
| Background Information |
Gila County is currently focusing on enhancing the overall experience at the Fairgrounds, with a special emphasis on improving facilities for community and private events. Among the main venues, the Exhibit Hall stands out as a popular choice for various occasions, including weddings, 4H events, school fundraisers, and more. The hall is frequently used by the local community and during the annual Fair.
The Fairground Exhibit Hall is equipped with three roll-up doors. One of them is located near the main entrance at the front of the building, while the other two are situated at the back. However, these doors are more than 30 years old and can only be operated manually. Moreover, the guide rails are damaged, the doors are not insulated, and they are in poor condition due to weathering and age. They also lack wind locks, which poses safety concerns during windy conditions. Due to manual operation, the hall can become noisy, which is another issue that needs to be addressed. |
| Evaluation |
The roll-up doors that currently secure the entrance to the Fairgrounds Exhibit Hall are showing signs of significant wear and tear after serving the facility for over 30 years. The guide rails that support the doors are bent and warped, making it challenging to close them securely. Moreover, the doors are not insulated, which means that the temperature inside the hall can be affected by external weather conditions, and this can lead to discomfort for visitors and occupants alike.
Additionally, the doors are manually operated, which poses a safety hazard and makes it challenging to control the speed at which they open and close. This can be particularly dangerous for small children and the elderly, who may not have the strength or agility to move away from the doors quickly enough.
Furthermore, the doors lack wind locks, causing them to rattle loudly during high winds, which can significantly distract and annoy those within the facility.
To solve these problems and enhance the overall experience of the Fairgrounds Exhibit Hall, it has been determined that replacing the existing 3 doors with new, modern ones is the best course of action. The new doors will be more reliable, insulated, have safety features and noise-reducing options, and be efficient, making them safer and more comfortable for everyone who uses the facility. |
| Conclusion |
| Based on the issues outlined above, it is clear that the current roll-up doors at the Fairgrounds Exhibit Hall are not meeting the necessary standards for safety, comfort, and efficiency. The wear and tear of the guide rails, lack of insulation, manual operation, and absence of wind locks are all significant problems that need to be addressed. Therefore, it is highly recommended to replace the current doors with new, modern ones that are reliable, insulated, and have safety features and noise-reducing options. This upgrade will make the facility safer, more comfortable, and more efficient for everyone who uses it, ultimately enhancing the overall experience of the Fairgrounds Exhibit Hall. |
| Recommendation |
| The Facilities Department Director recommends that the Board of Supervisors approve the use of the State of Arizona Contract No. CTR061840 with The SJ Anderson Company in the amount of $118,963.71 |
| Suggested Motion |
| Information/Discussion/Action to approve the use of the State of Arizona Contract Agreement No. CTR061840 with The SJ Anderson Company in the amount of $118,963.71 for the Fairgrounds Roll-Up Doors project. (Joseph Dickison) |
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