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Regular Agenda Item 2. D.

Regular BOS Meeting

Meeting Date:	04/20/2021
Submitted For:	Allyn Bulzomi	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Human Resources
Fiscal Year:	2021	Budgeted?:	Yes
Contract Dates Begin & End:	36 month from signature	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Approval to use the City of Flagstaff Contract No. 2020-119 with Governmentjobs.com, Inc. dba NEOGOV.

Background Information

Gila County’s current application process is basically manual. Applications are downloaded from our system, filled out, and emailed or hand-delivered to the Human Resources Department. This semi-manual process may cause potential applicants to not apply.

Automated Applicant Tracking Systems, such as NEOGOV, have become the standard for most counties. Currently, NEOGOV is being used in seven Arizona counties and over 30 Arizona colleges, cities, and towns. More than 6,000 public sector and educational institutions in the United States recruit, select and hire using NEOGOV.

Evaluation

Built to serve the public sector, NEOGOV’s applicant tracking system automates the hiring process and meets compliance requirements. With easy-to-use job application templates and an applicant self-service portal, NEOGOV makes it easier to find and hire more qualified candidates.

With NEOGOV, the hiring team can quickly and easily manage all applicants and access recruitment data throughout the application process. GovernmentJobs.com, an integrated online job board, allows a broader reach for advertising to job seekers nationwide.

The cost to use NEOGOV's applicant tracking system will be $6,000 for the first year, whereby implementation and training of the system will be provided. Also in year one, CTT Bundle: FTE 600-649; Insight Enterprise Subscription (IN); GovernmentJobs.com Subscription; Candidate Texting (CTM); and New Hire Integration (NHI) will be provided at no cost. For year two, the cost of the CTT Bundle: FTE 600-649, IN, GJC, CTM, and NHI will be $20,183.05, and the same will apply for year three. The total cost of this 36-month contract will be 46,366.10.

Conclusion

Moving Gila County to an automated applicant tracking system would enhance current recruitment and selection efforts. Automated systems remove many obstacles to employment.

Recommendation

The Interim Human Resources Director recommends approval of a contract with NEOGOV for a three-year term.

Suggested Motion

Information/Discussion/Action to approve the use of a Cooperative Purchasing Agreement between the City of Flagstaff Cooperative and Governmentjobs.com, Inc. dba NEOGOV in an amount not to exceed $46,366.10 to utilize NEOGOV's applicant tracking system for 36 months. (Allyn Bulzomi)

Attachments
NeoGov Service Agreement
City of Flagstaff, signed contract
NeoGov Slide Presentation