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Regular Agenda Item 2. C.

Regular BOS Meeting

Meeting Date:	04/20/2021
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works
Fiscal Year:	2021	Budgeted?:	Yes
Contract Dates Begin & End:	04-06-21 to 04-05-22	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Approval of Intergovernmental Agreement (IGA) No. 012621 with the Town of Miami for maintenance of S. Mackey Camp Road, in an area west of Miami.

Background Information

S. Mackey Camp Road is approximately 2160 feet in length lying both in unincorporated Gila County and in the town limits of Miami. Residents have requested maintenance from the Town and County on the road. The road crosses numerous parcels of private land. Easements will need to be granted to the County prior to any maintenance of the road.

Evaluation

Gila County staff and Town of Miami staff met and decided that if easements were given for the maintenance of the road, the Town would pay to maintain the road inside the Town boundary and the County would pay for maintenance outside of the Town limits. Maintenance would consist of grading the road one time a year. Specific details are included in the IGA.

Conclusion

The approval of this IGA will allow the Town and the County to maintain the road on an annual basis once all easements are acquired.

Recommendation

The Public Works Department Director recommends the approval of Intergovernmental Agreement No. 012621 with the Town of Miami for maintenance of S. Mackey Camp Road in an area west of Miami.

Suggested Motion

Information/Discussion/Action to approve Intergovernmental Agreement (IGA) No. 012621 with the Town of Miami whereby Gila County will provide maintenance of Mackey Camp Road for the period of one calendar year after the execution of the IGA with up to three additional one-year extensions by mutual agreement of the parties. (Steve Sanders)

Attachments
IGA No. 012621-Town of Miami