Agenda

Back to Calendar Return

Regular Agenda Item 4. G.

Regular BOS Meeting

Meeting Date:	04/16/2019
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Finance
Fiscal Year:	2019	Budgeted?:	Yes
Contract Dates Begin & End:	02-16-19 to 10-01-19	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Contract Award in Response to Invitation for Bids (IFB) No. 111518-2 Purchase of One F150 Crew Cab 4x4 Sheriff's Office Task Force Vehicle.

Background Information

On February 19, 2019, the Board of Supervisors awarded Contract No. 111518-2 to Tate's Auto Center-Holbrook. On March 28, 2019, Tate's Auto Center-Holbrook informed Fleet Management that they had filed Chapter 11 (bankruptcy), and because of this they would not be able to honor the terms of IFB No. 111518-2.

On April 2, 2019, the Board of Supervisors unanimously voted to disapprove Amendment 1 to Contract No. 111518-2 with Tate's Auto Center-Holbrook due to their filing of Chapter 11.

Evaluation

Fleet Management requests that the Board of Supervisors cancel the existing contract with Tate's Auto Center-Holbrook and award a new contract for IFB No. 111518-2 to the second lowest, qualified bidder that responded to IFB NO. 111518-2, which is McSpadden Ford, Inc.

The vehicle mentioned in IFB No. 111518-2 will be needed in the fleet in the coming year for the Sheriff’s Office Task Force use. This vehicle would replace unit B-170, a 2008 Chevrolet Tahoe 4x4 with more than 150,000 miles and a bad transmission that is costing a lot of money in repairs and fuel. Vehicle B-170 will be used as a “trade in” to prevent increasing the size of the fleet and will be disposed of at auction.

Conclusion

If approved, the vehicle that will be purchased from this new contract with McSpadden Ford will be assigned to the Sheriff’s Office Task Force.

Recommendation

The Public Works Department Director recommends that the Board of Supervisors cancel Contract No. 111518-2 with Tate's Auto Center-Holbrook; award a new contract for revised IFB No. 111518-2 to McSpadden Ford for the purchase of one new Ford F150 full size, 1/2 ton, 4x4, crew cab pickup with installed insert and security equipment as outlined in the McSpadden Ford's proposal; and authorize the Chairman's signature on the contract.

Suggested Motion

Information/Discussion/Action to cancel Contract No. 111518-2 with Tate's Auto Center due to bankruptcy filing; approve revised Notice of Invitation for Bid No. 11158-2 which contains the related contract to reflect that the contract award is being given to McSpadden Ford (the second lowest, qualified bidder) in the amount of $49,767.30 for the purchase one new Ford F-150 full size, 1/2 ton, 4x4, crew cab pickup with installed equipment as outlined in McSpadden Ford's proposal; and authorize the Chairman's signature on the contract. (Steve Sanders)

Attachments
Revised IFB with Contract No. 111518-2
Tate's Letter of Cancellation