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  Regular Agenda Item     4. I.    
Regular BOS Meeting
Meeting Date: 04/16/2019  
Submitted For: Jacque Sanders Submitted By: Elaine Votruba, Public Services Librarian
Department: Deputy County Mgr/Library District Division: Library District
Fiscal Year: 2020 Budgeted?: Yes
Contract Dates
Begin & End:
July 1, 2019-June 30, 2020 Grant?: Yes
Matching
Requirement?:
No
Fund?: Renewal

Information
Request/Subject
Grantee Agreement GRA-RC029-19-00935-01-Y2 between the San Carlos Apache Regional Partnership Council, Arizona Early Childhood Development and Health Board (First Things First) and Gila County Library District, for the period July 1, 2019 - June 30, 2020.
Background Information
The Gila County Library District's "First Things First Parent Education Community-Based Training Grant" is a government-to-government agreement with the Gila Regional Council. This is a grant renewal and shall become effective on July 1, 2019, and shall terminate on June 30, 2020. Total funds available are $70,000 for this period, representing a $10,000 increase over the previous period. This agreement continues the Parenting Outreach and Awareness- Early Literacy strategy that began in fiscal year 2013. We currently employ one Community Liaison to reach parents in the San Carlos Apache Nation with the early literacy message. With the increased funding an additional Community Liaison for the Bylas area will be added. During the last grant cycle the Bylas Liaison position was eliminated reducing our presences in the community. Restoring the Bylas Liaison position reinforces the need for our services to the San Carlos region.
Evaluation
The current Early Literacy Grant from "First Things First" has been highly successful in providing curriculum materials and educational training to the Early Literacy Coordinator and the San Carlos Library for their use in programming and training for parents. Additionally, library staff have heard only positive comments regarding the training provided to parents on the importance of early literacy skills and of reading to their children. At this time, 700 children ages birth to five years are enrolled in this program and receive books each month to foster the importance of reading and the six pre-reading skills, as well as proving parents with material to read each month. In addition, 1090 children have graduated from the program by turning five.

The Early Literacy Coordinator will continue to tailor and adapt programming geared at these ages and encourage families to expand the reading opportunity by visiting the library and borrowing other books to read. The Community Liaison will continue outreach to parents of children ages birth to five years of age throughout areas served by the San Carlos Apache Regional Council of First Things First.
Conclusion
Of all the programs that the Gila County Library District administers, fosters, or promotes, this grant gives staff the opportunity to reach the most residents, and creates a climate and culture to develop the pre-reading skills necessary for literacy in children. The grant renewal has a goal of enrolling 916 children in this program and distributing 10,992 books . This agreement continues what the first cycle of First Things First grants started.
Recommendation
The Gila County Library District recommends that the Board of Directors approve submission of this government-to-government renewal agreement for the First Things First Parent Education Community-Based Literacy Grant for the amount of $70,000 for fiscal year July 1, 2019, through June 30, 2020.
Suggested Motion
Information/Discussion/Action to approve submission of renewal for Grantee Agreement No. GRA-RC029-19-0935-01-Y2 between the San Carlos Apache Regional Partnership Council, Arizona Early Childhood Development and Health Board (First Things First) and the Gila County Library District in the amount of $70,000 for fiscal year July 1, 2019, through June 30, 2020. (Jacque Sanders) (Motion to adjourn as the Gila County Library District Board of Directors and reconvene as the Gila County Board of Supervisors.)

Attachments
IGA
Research Document

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