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Regular Agenda Item 4. F.

Regular BOS Meeting

Meeting Date:	04/16/2019
Submitted For:	Steve Sanders
Submitted By:	Shannon Boyer, Executive Administrative Asst.
Department:	Public Works
Fiscal Year:	2018-2019	Budgeted?:	Yes
Contract Dates Begin & End:	2016-2020	Grant?:	No
Matching Requirement?:	Yes	Fund?:	New

Information

Request/Subject

Adoption of Resolution No. 19-04-01 authorizing the execution of Amendment No. Two to an Intergovernmental Agreement (JPA File No. IGA/JPA 16-0005916-I) with the Arizona Department of Transportation (ADOT) for the bridge replacement project on Colcord Road east of Payson.

Background Information

On September 6, 2016, the Board adopted Resolution No. 16-09-02 authorizing the approval of an Intergovernmental Agreement (IGA/JPA 16-0005916-I) to replace the bridge on Colcord Road over Gordon Canyon east of Payson in Gila County. Gila County paid ADOT $6,054 which was the County’s 5.7% match for the scoping and design.

On May 9, 2017, the Board adopted Resolution No. 17-05-01 authorizing the approval of Amendment No. One which added an additional $204,000 for scoping and design.

Due to the complexity of the design of the detour an additional $65,000 is needed. The amount is being moved from the construction phase of the project into the scoping and design. This transfer requires 5.7% matching funds from the County bringing the County’s match for scoping and design to $16,036 of which Gila County has paid $12,331 leaving a balance of $3,705.

Evaluation

The transfer of funds is needed to keep the project moving forward.

Conclusion

It is the best interest of the County to keep the project moving forward.

Recommendation

The Public Works Department Director recommends that the Gila County Board of Supervisors adopt Resolution No. 19-04-01 approving Amendment No. Two to an Intergovernmental Agreement (IGA/JPA 16-0005916-I) between the State of Arizona, Department of Transportation, and Gila County for the 5.7% match of the transfer from construction phase into the scoping and design bringing the County’s match for scoping and design to $16,036 of which Gila County has paid $12,331 leaving a balance of $3,705 for the scoping and design phase of the bridge replacement project on Colcord Road east of Payson.

Suggested Motion

Information/Discussion/Action to adopt Resolution No. 19-04-01 authorizing the execution of Amendment No. Two to Intergovernmental Agreement (IGA/JPA 16-0005916-I) between Gila County and the State of Arizona, Department of Transportation, which is related to the bridge replacement project on Colcord Road east of Payson. (Steve Sanders)

Attachments
Resolution No. 19-04-01
Amendment No. Two
Amendment No. One
JPA/IGA 16-0005916-I