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Consent Agenda Item 3. B.

Regular BOS Meeting

Meeting Date:	04/02/2019
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Finance
Fiscal Year:	2019	Budgeted?:	Yes
Contract Dates Begin & End:	02-19-19 to 06-01-19	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Amendment No. 1 to Contract No. 111518-2 Purchase of One (1) F150 Crew Cab 4x4 to extend the contract date through June 1, 2019.

Background Information

On February 19, 2019 the Board of Supervisors approved contract No. 111518-2 for the purchase of one (1) New Ford F15 Ford Crew Cab 4x4.

Fleet Management would like to extend the contract date through June 1, 2019, to allow for completion of the required upfitting of the vehicle.

The vehicle mentioned in the Invitation for Bids will be needed in the fleet in the coming year for the Sheriff’s Office Task Force use. This vehicle would replace unit B-170, a 2008 Chevrolet Tahoe 4x4 with more than 150,000 miles and a bad transmission that is costing a lot of money in repairs and fuel. Vehicle B-170 will be used as a “trade in” to prevent increasing the size of the fleet and will be disposed of at auction.

Evaluation

The original contract term for Contract No. 111518-2 with Tate's Auto Center-Holbrook for the purchase of one (1) New Ford F150 Crew Cab 4x4 was from February 19, 2019, to April 1, 2019. The Public Works Department Director would like to extend the contract end date from April 1, 2019 , to June 1, 2019. Amendment No. 1 will serve to extend the term of the contract from April 1, 2019 to June 1, 2019 to allow for completion of the required upfitting of the vehicle.

Conclusion

The Amendment needs to be approved by the Board of Supervisors to extend the contract from April 1, 2019, to June 1, 2019, to allow for completion of the required upfitting of the vehicle.

Recommendation

The Public Works Director recommends that the Board of Supervisors approve the Amendment to extend the contract through June 1, 2019 to allow for completion of the required upfitting of the vehicle.

Suggested Motion

Approval of Amendment No. 1 to Contract No. 111518-2 with Tate's Auto Center-Holbrook for the purchase one (1) new Ford F150 full size, half-ton, 4x4, crew cab pickup truck to extend the contract to June 1, 2019, to allow for completion of the required upfitting of the vehicle.

Attachments
Amendment No. 1 to Contract No. 111518-1
Contract No. 111518-2 with Tates Auto Center Holbrook
As Read Bid Results
McSpadden Ford-Sealed Bid
Tate's Auto Center-Sealed Bid
Tates Auto Center-Alternative Sealed Bid