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ARF- 3712

Regular Agenda Item 2. H.

Regular BOS Meeting

Meeting Date:	04/19/2016
Submitted For:	Jeff Hessenius	Submitted By:	Jeannie Sgroi, Contracts Administrator
Department:	Finance
Fiscal Year:	2016-2017	Budgeted?:	Yes
Contract Dates Begin & End:	04-19-2016 to 04-18-2017	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Contract award for Invitation for Bid No. 021616-1 - Purchase up to Five New, Full Size, 4 Door, 4x4, SSVs (Special Service Vehicle).

Background Information

On March 15, 2016, the Gila County Board of Supervisors authorized the advertisement of Invitation for Bid No. 021616-1 for the purchase of up to 5 new SSVs, to allow the County Fleet Department the ability to receive proposals from automobile suppliers and have the option to purchase up to five new units, during a one-year period, if necessary.

Invitation for Bids No. 021616-1 was advertised in the Arizona Silver Belt on March 23, 2016 and March 30, 2016. All sealed bids were due by 4:00 P.M. on Monday, April 04, 2016.

Evaluation

Sealed bids were accepted in the Gila County Finance Department up to 4:00 P.M. on Monday, April 04, 2016. The Finance Department received seven competitive bids from vendors in response to Invitation for Bids No. 021616-1 - Purchase up to Five New, Full Six, 4 Door, 4x4 SSV's. Bid responses were opened and evaluated in accordance with A.R.S. §41-2533, Competitive Sealed Bidding.

McSpadden Ford offered the lowest price at $36,775.80 each, for a total quantity of up to five 2017 Ford Expedition.

Conclusion

The vehicles that would be purchased from this Invitation for Bids would be assigned to the Sheriff's Office.

Recommendation

The Public Works Division Director and the Finance Director recommend that the Board of Supervisors award a contract to McSpadden Ford for Invitation for Bids No. 021616-1 for the purchase of up to five new fleet vehicles as specified.

Suggested Motion

Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 021616-1 for the purchase of up to five, new full size, 4 door, 4x4, SSVs (special service vehicles); award to the lowest, responsible and qualified bidder; and authorize the Chairman's signature on the award contract for the winning bid. (Jeff Hessenius/Steve Sanders)

Attachments
Invitation For Bid 021616-1
Plan Holder List
Bid Opening Sign-In Sheet
As Read Bid Results
McSpadden Ford bid
PVFT Motors, Inc. bid
Tates Auto Center Hollbrook bid
Courtesy Chevrolet bid
Midway Chevrolet bid
Auto Nation bid
Steve Coury Ford bid
Contract No. 021616-1-McSpadden Ford