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| ARF- 3701 |
Regular Agenda Item 3. K.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Award Contract No. 011516 - Mesa Del Caballo Streets Improvement Project-Phase I. |
| Background Information |
At the February 16, 2016, Board of Supervisors Regular Meeting, the Board approved a Request to Advertise for the Mesa Del Caballo Street Improvement Project-Phase I.
Mesa Del Caballo is a housing subdivision approximately 2 miles north of the Town of Payson, along Houston Mesa Road. The streets within the subdivision are maintained by Gila County. When the roads were originally paved, a cold mix asphalt was used. Over time, many of the paved roads have deteriorated to the point where they need to be re-paved.
Invitation for Bids No. 011516 - Mesa Del Caballo Streets Improvement Project-Phase I (IFB) was advertised in the Arizona Silver Belt on February 24, 2016, and March 02, 2016, with a bid due date of March 23, 2016. |
| Evaluation |
This project will consist of milling and re-paving three of the streets with hot mix asphalt. The project will also include replacing some of the existing culverts and making minor drainage improvements. The streets included in Phase I are; Barranca Street, Sepia Road, and Paloma Vista. Currently, due to the deteriorated pavement, the County roads maintenance crews have to frequently patch potholes on these roads. This project will reduce future maintenance costs, improve the driving surface, and reduce drainage issues for residents within the subdivision.
IFB No. 011516 was emailed out to thirty-three contractors, two construction publications (see attached Plan Holder List) and posted on the County website. A mandatory site walk through was held on March 10, 2016, at 10:00 A.M. Twenty contractors and vendors attended the walk through (see attached Addendum No. 1 which includes the sign-in sheets). Six bids were received.
Per the Time of Completion provision in the IFB, work shall be completed within sixty calendar days from the commencement date on the Notice to Proceed. Bid responses were opened and evaluated in accordance with A.R.S. §41-2533, Competitive Sealed Bidding. |
| Conclusion |
| Considering the savings by reducing future maintenance costs, and improving the driving surface and drainage problems, staff feels by performing this project, both the County and the residents of the Mesa Del Caballo subdivision will benefit from the finished product. |
| Recommendation |
| It is the recommendation of the Finance Division Director and the Public Works Division Director that the Board of Supervisors award a contract to Alliance Streetworks, Inc. for a bid amount of $149,973.72, in response to Invitation for Bids No. 011516 - Mesa Del Caballo Streets Improvement Project-Phase I. |
| Suggested Motion |
| Information/Discussion/Action to review all bids submitted for Invitation for Bids No. 011516 - Mesa Del Caballo Streets Improvement Project-Phase I; award to the lowest, most responsive, responsible and qualified bidder; and authorize the Chairman's signature on the award contract for the winning bid. (Jeff Hessenius and Steve Sanders) |
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