Agenda

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ARF- 3675

Regular Agenda Item 2. G.

Regular BOS Meeting

Meeting Date:	04/19/2016
Submitted For:	Jeff Hessenius	Submitted By:	Jeannie Sgroi, Contracts Administrator
Department:	Finance
Fiscal Year:	2016-2017	Budgeted?:	Yes
Contract Dates Begin & End:	30 Days from Commencement Date in Notice To Proceed	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Request to Advertise Invitation for Bids No. 031416-Timber Region Asphalt Patching Report.

Background Information

Gila County is responsible for maintaining 765 miles of roadway, including 593 unpaved miles and 13 bridges. Community health and safety are at the forefront of efforts to ensure that roadways and bridges are properly maintained and improved. The following roads are identified in the Gila County Transportation Study as in need of pavement maintenance: Forest Service Road No. 512 (Cherry Creek Hill Area), Hunter Creek Drive, and Colcord Road. The roads are scheduled for a chip seal treatment in the upcoming chip seal season. Prior to that, the roads have areas that require the existing pavement and base course to be removed and a new base course and pavement to be installed. This project has been budgeted in the FY 2016 Transportation Excise Tax Budget.

Evaluation

The work consists of removing existing asphalt and aggregate base material and replacing the removed section with a new 2.5 inch asphalt concrete section, on top of a 4 inch aggregate base course, at various locations on each of the following roads: Forest Service Road No. 512 (Cherry Creek Hill Area), Hunter Creek Drive and Colcord Road. The total estimated quantity of area to be repaired is 3,057 square yards.

Prior to the chip seal coat the areas need to be replaced to ensure the integrity of the chip seal. If not, the chip seal will not last and the areas will continue to degrade.

Conclusion

It’s in the best interest of Gila County to repair the areas identified in this request prior to any type of protective surface treatment being applied. It would not be a wise use of funds to chip seal the roads without addressing the areas of needed repair first.

Recommendation

It is the recommendation of the Finance Director and the Public Works Division Director that the Board of Supervisors authorize the advertisement of Invitation for Bids No. 031416 - Timber Region Asphalt Patching project, to be published for two consecutive weeks in the Arizona Silver Belt newspaper.

Suggested Motion

Information/Discussion/Action to authorize the advertisement of Invitation for Bids No. 031416-Timber Region Asphalt Patching Project. (Jeff Hessenius and Steve Sanders)

Attachments
Request to Advertise
Invitation for Bids No. 031416