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ARF- 2460

Regular Agenda Item 4. E.

Regular BOS Meeting

Meeting Date:	04/15/2014
Submitted For:	Jeffrey Hessenius
Submitted By:	Dana Sgroi, Contracts Support Specialist, Finance Division
Department:	Finance
Fiscal Year:	2014-2015	Budgeted?:	Yes
Contract Dates Begin & End:	04-15-14 through 10-31-14	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Approval of Professional Services Contract No. 032814 with Kimley-Horn for Gila County Transportation Study Outreach Services.

Background Information

In September 2012, Gila County was notified that the Arizona Department of Transportation (ADOT) would fund a Planning Assistance for Rural Areas (PARA) Study for the County. ADOT selected Kimley-Horn as Project Manager of the study and the kick-off meeting was held in early 2013. The study focused on the transportation infrastructure needs of Gila County. The needs were grouped into the following elements: roadway, safety, pavement management, bicycle and pedestrian facilities, and transportation finance. As part of the study Kimley-Horn went to the cities and towns in Gila County and gave a presentation on the study, and the findings of the study.

Evaluation

The study is now complete and Gila County would like Kimley-Horn and Associates to present the Final Report of the Gila County Transportation Study to various organizations within Gila County, who may not have had a chance to attend the previous meetings or are not familiar with the study and the findings.

Conclusion

The Gila County Transportation Study is an important study that will provide direction and guidance to the County for current and future transportation needs. It is the intent of Gila County to provide the opportunity to the public to be well informed of the results of the study. Staff feels that goal can best be attained by sharing the study with as many residents as possible.

Recommendation

It is the recommendation of Steve Sanders, Public Works Division Deputy Director, that the Board approve Professional Services Contract No. 032814 with Kimley-Horn and Associates, Inc. to provide outreach services as a follow up to the Gila County Transportation Study.

Suggested Motion

Information/Discussion/Action to approve Professional Services Contract No. 032814 with Kimley-Horn and Associates, Inc. to be billed on a time and materials basis per mutually agreed to hourly rates, in an amount up to but not more than $18,000, to provide outreach services as a means of informing the public of the results and the importance of the Gila County Transportation Study. (Steve Sanders)

Attachments
Professional Services Contract No. 032814 with Kimley-Horn & Associates
Legal Explanation