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ARF- 1757

Regular Agenda Item 3. C.

Regular BOS Meeting

Meeting Date:	04/16/2013
Submitted For:	Steve Stratton
Submitted By:	Shannon Boyer, Executive Administrative Asst., Public Works Division
Department:	Public Works
Fiscal Year:	2013	Budgeted?:	No
Contract Dates Begin & End:	April 2013 - April 2018	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Arizona Department of Transportation's Five-Year Transportation Facilities Construction Program and Approval of an Agreement with ReSEED, LLC (Proposal No. GilaCounty-001)

Background Information

The "Silver King" project has been a part of the Arizona Department of Transportation's (ADOT) Five-Year Transportation Facilities Construction Program (TFCP) for several years. Due to low funds, this project is one being considered to be removed from the 2014-2018 TFCP. The removal of the "Silver King" project would not provide closure for the original project "Gonzales Pass."

Evaluation

Since the completion of the "Gonzales Pass" project, the accident rate has been significantly reduced and studies show that the completion of the "Silver King" project would provide another significant reduction in the projected accident rate. Every effort needs to be made to ensure that the Silver King project is included in ADOT's Five-Year (2014-2018) TFCP. By contracting with ReSEED, LLC, it will provide Gila County with additional resources and manpower to achieve this goal.

Terms of the agreement with ReSEED, LLC are as follows:

Gila County will pay ReSEED, LLC (Consultant) a non-refundable deposit covering the Consultant's time and expenses in the amount of $10,000 to be paid at time of execution of the Agreement (Proposal No. GilaCounty-001).

Gila County shall also pay a final consulting fee of $10,000 if the Silver King project is fully funded in year 1 or 2 (2014 or 2015) of the ADOT Five-Year Transportation Facilities Construction Program to be paid within thirty (30) days of the State Transportation Board action approving the 2014-2018 Five-Year Transportation Facilities Construction Program.

Conclusion

An agreement between Gila County and ReSEED, LLC will create a collaborative effort in ensuring that the "Silver King" project stays in the Arizona Department of Transportation's (ADOT) 2014-2018 Five-Year Transportation Facilities Construction Program.

Recommendation

Recommendation by Public Works for the approval of the agreement between ReSEED, LLC and Gila County.

Suggested Motion

Information/Discussion/Action to authorize the County Manager's signature on an Agreement (Proposal No. GilaCounty-001) between ReSEED, LLC and Gila County allowing ReSEED, LLC to work with the Arizona Department of Transportation (ADOT) to place the road project known as "Silver King" in ADOT's 2014-2018 Five-Year Transportation Facilities Construction Program (TFCP) - $10,000 to be paid upon execution of the Agreement and $10,000 to be paid if the Silver King project is fully funded and approved in year 1 or 2 (2014 or 2015) of ADOT's Five-Year TFCP, contingent upon approval by Bryan Chambers, Deputy Attorney Principal. (Steve Stratton)

Attachments
ReSEED LLC Agreement 041613
Legal Explanation
ADOT 5-Year Plan April 16, 2013