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ARF- 1755

Consent Agenda Item 4. E.

Regular BOS Meeting

Meeting Date:	04/16/2013
Submitted For:	Steve Stratton
Submitted By:	Dana Sgroi, Contracts Support Specialist, Finance Department
Department:	Public Works	Division:	Roads
Fiscal Year:	FY 2013-2014	Budgeted?:	Yes
Contract Dates Begin & End:	04-06-13 to 04-05-14	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Amendment No. 2 to Contract No. 061311-1 for MC-800TR Chip Seal Oil with Wright Asphalt Products Co.

Background Information

Effective September 6, 2011, Gila County and Wright Asphalt entered into a contract whereby the contractor agreed to provide MC-800TR chip seal oil to various locations in Gila County for a seven-month term. The contract terminates April 5, 2012.

Per Section 3, Item 1 of Contract 061311-1, the County Shall have the right, at its sole option, to renew the contract for two (2) additional one (1) year periods. On April 17, 2012, Gila County authorized Amendment No. 1 to Contract No. 061311-1 with Wright Asphalt to extend the contract term from April 6, 2012 to April 5, 2013.

Evaluation

Per Section 3, item 1, of Contract No. 061311-1, the County shall have the right, at its sole option, to renew the contract for two (2) additional one (1) year periods. The County will benefit by extending the term of the contract for another year, thereby locking in the unit price that was contracted in 2011, for one more year.

Conclusion

Amendment No. 2 will allow the contract to be extended for a one year term from April 6, 2013 to April 5, 2014. The extension will allow the contractor to continue to provide the MC-800TR chip seal oil for road maintenance and repair on various roads throughout the County for a one-year period.

Recommendation

The Public Works Director recommends that the Board of Supervisors approve Amendment No. 2 to Contract No. 061311-1 with Wright Asphalt Products Co. to provide MC-800TR chip seal oil.

Suggested Motion

Authorization of the Chairman's signature on Amendment No. 2 to Contract No. 061311-1 between Gila County and Wright Asphalt Products Company for MC-800TR chip seal oil to extend the contract for 12 months, from April 6, 2013, to April 5, 2014.

Attachments
Original Contract 061311-1 with Wright Asphalt
Amendment #1 to Contract #061311-1 Wright Asphalt
Amendment #2 to Contract #061311-1 Wright Asphalt
Legal Explanation