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ARF- 1754

Consent Agenda Item 4. D.

Regular BOS Meeting

Meeting Date:	04/16/2013
Submitted For:	Steve Stratton
Submitted By:	Dana Sgroi, Contracts Support Specialist, Finance Department
Department:	Public Works	Division:	Roads
Fiscal Year:	FY 2013-2014	Budgeted?:	Yes
Contract Dates Begin & End:	01-07-13 to 01-06-14	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Amendment No. 2 to Contract No. 031711-1 with Wright Asphalt Products Co. for SBS Polymer Chip Seal Oil.

Background Information

Effective June 7, 2011, Gila County and Wright Asphalt Products Company entered into a contract whereby the contractor agreed to provide SBS polymer chip seal oil to various locations in Gila County for a seven-month term.

Per Section 3, Item 2, of Contract No. 031711-1, the County shall have the right, at its sole option, to renew the contract for two (2) additional one (1) year periods. On February 21, 2012, Gila County authorized Amendment #1 to Contract No. 031711-1 with Wright Asphalt to extend the contract term from January 7, 2012 to January 6, 2013.

Evaluation

Per Section 3, Item 2, of Contract No. 031711-1, the County shall have the right, at its sole option, to renew the contract for two (2) additional one (1) year periods. The County will benefit by extending the term of the contract for another year, thereby locking in the unit price that was contracted in 2011, for one more year.

Conclusion

Amendment No. 2 will allow the contract to be extended for a one (1) year term from January 7, 2013, to January 6, 2014. The extension will allow the contractor to provide SBS polymer chip seal oil to the Gila County Roads Department for road repair and maintenance for a one-year period.

Recommendation

The Public Works Director recommends that the Board of Supervisors approve Amendment No. 2 to Contract No. 031711-1 with Wright Asphalt Products for SBS polymer chip seal oil.

Suggested Motion

Authorization of the Chairman's signature on Amendment No. 2 to Contract No. 031711-1 between Gila County and Wright Asphalt Products Company for SBS polymer chip seal oil to extend the contract for 12 months, from January 7, 2013, to January 6, 2014.

Attachments
Amendment #2 to Contract #031711-1 Wright Asphalt
Amendment #1 to Contract #031711-1 Wright Asphalt
Contract 031711-1 with Wright Asphalt Products
Legal Explanation