Agenda

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ARF- 4225

Regular Agenda Item 2. G.

Regular BOS Meeting

Meeting Date:	04/04/2017
Submitted For:	Michael Scannell
Submitted By:	Shannon Boyer, Executive Administrative Asst.
Department:	Public Works
Fiscal Year:	2017	Budgeted?:	Yes
Contract Dates Begin & End:	March 2017 to March 2018	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Staff is seeking authorization from the Board to prepare and subsequently circulate a Request for Qualifications (RFQ) to architectural, engineering and space planning firms with expertise in designing needs assessment studies for the future space needs of governmental organizations.

Background Information

During the Board’s Work Session held on February 14, 2017, the Board discussed the need for a comprehensive study and the objective of which would be, among other things, to help define the future (20 years plus) office space needs for the County’s northern Gila County service delivery area. The Board directed staff to investigate our options with respect to the aforementioned objective and to return to the Board for authorization to proceed with implementation of an action plan.

Evaluation

It is staff’s considered opinion that undertaking a comprehensive needs assessment of our space needs in the County’s northern service delivery area is of critical import. Such is the case because the current allocation of space that makes up the County’s northern area service delivery system is woefully inadequate and, as a result, adversely impacts the County’s ability to serve the needs of the community in a meaningful manner.

Conclusion

Staff believes that undertaking a needs assessment of our long term space needs is a critical first step in a sequence of steps that will hopefully culminate in a more thoughtful approach to the delivery of a meaningful array of services to the residents of the County’s northern area service delivery area.

Recommendation

It is recommended that the Board of Supervisors: 1) Authorize the Deputy County Manager and or the Public Works Division Director to prepare and to subsequently circulate a Request for Qualifications (RFQ) to architectural, engineering and space planning firms with expertise in designing needs assessment studies for the future space needs of governmental organizations; 2) evaluate the proposals that are submitted to Gila County; 3) negotiate with the successful respondent; and 4) return to the Board as soon as is practicable to seek authorization from the Board to prepare an agreement for the delivery of the services that will meet the objectives that the County deems appropriate.

Suggested Motion

Information/Discussion/Action to direct the Deputy County Manager and or the Public Works Director to: 1) prepare and to subsequently circulate a Request for Qualifications (RFQ), which pertains to the future County space and infrastructure needs in northern Gila County, to architectural, engineering and space planning firms with expertise in designing needs assessment studies for future space needs of governmental organizations; 2) rank the order of the responses; 3) negotiate with the successful respondent; and 4) return to the Board as soon as is practicable to seek authorization from the Board to prepare an agreement for the delivery of the services that will meet the objectives that the County deems appropriate. (Michael Scannell/Steve Sanders)

Attachments
Space Needs Assessment