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ARF- 4207 Regular Agenda Item     4. A.    
Regular BOS Meeting
Meeting Date: 03/07/2017  
Submitted For: Steve Sanders Submitted By: Betty Hurst, Contracts Administrator
Department: Finance  
Fiscal Year: 2016-2017 Budgeted?: Yes
Contract Dates
Begin & End: 		60 Days from Commencement Date in Notice To Proceed Grant?: No
Matching
Requirement?: 		No
 Fund?: Renewal
Information
Request/Subject
Request to Advertise Invitation for Bids No.021317-1-Timber Region Chip Seal Project.
Background Information
The roadways to be chip sealed were decided upon by a Road Safety Audit. The work consists of the application of a chip seal coat on the following roadways within the northern region of Gila County: Colcord Rd, Christopher Creek Rd, Hunter Creek Rd, Control Rd, Johnson Blvd, and Forest Service Rd No. 512. The total estimated quantity of area to be chip sealed is 275,317 square yards. The work also consists of the application of crack seal material on a portion of Forest Service Road No. 512.
Evaluation
The application of a chip seal coat on the roadways identified above will help prolong the life of the existing asphalt surface. A portion of Forest Service Road No. 512 will require crack sealing prior to the application of the chip seal coat.
Conclusion
It is in the best interest of Gila County to chip seal the roadways identified above at this time. If the work is not done soon, it will be more expensive to repair these roadways due to continual degradation.
Recommendation
It is the recommendation of the Finance Director and the Public Works Division Director that the Board of Supervisors authorize the advertisement of Invitation for Bids No.021317-1-Timber Region Chip Seal Project to be published for two consecutive weeks in the Arizona Silver Belt newspaper.
Suggested Motion
Information/Discussion/Action to authorize the advertisement of Invitation for Bids No. 021317-1-Timber Region Chip Seal Project.  (James Menlove/Steve Sanders)
Attachments
Request to Advertise
IFB 021317-1-Timber Region Chip Seal Project
Approval as to Form

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