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ARF- 3650

Consent Agenda Item 3. C.

Regular BOS Meeting

Meeting Date:	03/15/2016
Submitted For:	Steve Sanders
Submitted By:	Kelly Jones, Administrative Clerk Specialist
Department:	Public Works	Division:

Information

Request/Subject

The 2016 Junior Class of Globe High School is requesting that the fees for the use of the Exhibit Hall at the Gila County Fairgrounds be waived for the Junior/Senior Prom that is to be held on April 23, 2016.

Background Information

The Globe High School Gym does not have sufficient space to hold the annual Junior/Senior Prom, so the best location for the dance is the Gila County Fairgrounds. The Junior Class has the responsibility for putting on the Junior/Senior Prom which includes coordinating fund-raiser events to pay for the decorations, refreshments, hiring security personnel, etc. for the dance.

Evaluation

The Junior High Class is not a 501(C)(3) organization, although they certainly meet the criteria of not for profit. The funds come entirely from the class fundraisers and any cost of the building rental comes at the expense of other activities that the Class sponsors.

Student sponsored events provide activities for the benefit of the students and the community while also providing real life event planning and production experience for the host class. Schools are not able to pay for building rental for student events. The Globe Unified School District does, however, often waive fees for use of their facilities for community events.

Conclusion

Based on the above listed reasons, the 2016 Junior Class of Globe High School respectfully requests that the fees are waived for the use of the Gila County Fairgrounds Exhibit Hall for the School's 2016 Junior/Senior Prom.

Recommendation

It is recommended that the fees be waived to allow the students to have funds available for other student sponsored events which provide activities for the benefit of the students and the community while also providing real life event planning and production experience for the host class.

Suggested Motion

Approval of a request submitted by the 2016 Junior Class of Globe High School to waive fees for the use of the Gila County Fairgrounds Exhibit Hall for the School's Junior/Senior Prom to be held on April 23, 2016.

Attachments
Prom FG App 2016
Prom Fee Waiver App 2016
Prom Letter 2016
Prom Layout 2016
Prom W9 form 2016
County Attorney Comments