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ARF- 3647

Consent Agenda Item 3. B.

Regular BOS Meeting

Meeting Date:	03/15/2016
Submitted For:	Steve Sanders
Submitted By:	Kelly Jones, Administrative Clerk Specialist
Department:	Public Works	Division:

Information

Request/Subject

The Gila County Rodeo Committee is requesting a waiver of fees for use of the Fairgrounds Exhibit Hall for the annual Vendor Appreciation Dinner on April 30, 2016, and the Rodeo Arena for the Annual Copper Dust Stampede Rodeo to be held on May 6-7, 2016.

Background Information

The Gila County Rodeo Committee has submitted a request to waive the fees for the use of the Gila County Fairgrounds facilities for the following events: April 30, 2016 - Exhibit Hall for the Sponsors' Dinner, and May 6-7, 2016- Rodeo Arena for the Copper Dust Stampede Rodeo.

Evaluation

The Copper Dust Stampede Rodeo provides fun for the family and is beneficial to the economy of the community. The Sponsors' Dinner shows appreciation for all those involved in keeping the Gila County Rodeo an ongoing tradition.

Conclusion

In past years, the Board of Supervisors has waived the fees and allowed the Gila County Rodeo Committee to use the Fairgrounds Exhibit Hall and Rodeo Arena for the annual Gila County Rodeo.

There is no conflict with dates; insurance certificates will be provided for events and security will be arranged with Detective Johnny Holmes of the Gila County Sheriff's Office.

Recommendation

Public Works staff recommends that the Board of Supervisors waive the fees and allow the Gila County Rodeo Committee to use the Fairgrounds Exhibit Hall and Rodeo Arena for their annual rodeo event and dinner.

Suggested Motion

Approval of a request submitted by the Gila County Rodeo Committee to waive fees for the use of the Gila County Fairgrounds Rodeo Arena for the Copper Dust Stampede Rodeo on May 6-7, 2016, and the Exhibit Hall on April 30, 2016, for the Sponsors' Dinner.

Attachments
Fairgrounds Use Application
2016 Rodeo Fee Waiver App
County Attorney's Comments