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ARF- 3637

Regular Agenda Item 2. B.

Regular BOS Meeting

Meeting Date:	03/15/2016
Submitted For:	Jeff Hessenius	Submitted By:	Jeannie Sgroi, Contracts Administrator
Department:	Finance
Fiscal Year:	2015-2016 and 2016-2017	Budgeted?:	Yes
Contract Dates Begin & End:	04-19-2016 to 04-18-2017	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Request to Advertise Invitation for Bid No. 021616-1 - Purchase up to Five New, Full Size, 4 Door, 4x4, SSVs (Special Service Vehicle).

Background Information

The advertisement of Invitation for Bid No. 021616-1 for new SSVs would allow the County Fleet Department the ability to receive proposals from automobile suppliers and have the option to purchase up to five new units, during a one-year period, if necessary.

Evaluation

The vehicles mentioned in the Invitation for Bids may be needed in the Sheriff's Office fleet in the coming year. These vehicles would replace units with high mileage, that have become too expensive to operate or are inefficient, or vehicles that have been damaged and are no longer operable.

The request for a price quote on a vehicle does not mean the purchase of the vehicle, only the ability to purchase if the need arises.

Conclusion

The vehicles that would be purchased from this Invitation for Bids would be assigned to the Sheriff's Office.

Recommendation

The Public Works Division Director and the Finance Director recommend that the Board of Supervisors approve the advertisement of Invitation for Bids No. 021616-1 for the purchase of up to five new fleet vehicles as specified.

Suggested Motion

Information/Discussion/Action to authorize the advertisement of Invitation for Bid No. 021616-1 for the purchase of up to five, new full size, 4 door, 4x4, SSVs (special service vehicles) for the Gila County Sheriff's Office. (Jeff Hessenius/Steve Sanders)

Attachments
Request to Advertise
Invitation For Bid 021616-1