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| ARF- 3630 |
Regular Agenda Item 2. A.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Approval to use State of Arizona Contract No. ADSPO13-054359 with Blackstone Security to provide security to the Payson Courthouse. |
| Background Information |
On March 1, 2011, Superior Court Judge Peter Cahill and County Manager Don McDaniel requested that a Courthouse Security Committee be formed in order to improve Courthouse security. The team met on several occasions to discuss the current and future state of Gila County security. The team identified and addressed important issues such as employees, vendors, issuance of badges to prospective jurors, elevators, and Courthouse doors. The completed planning of the surveillance phase, and the implementation portion of the project was handed off to the Public Works Division. The Globe Courthouse has already contracted with Blackstone Security Services, so it is deemed reasonable to keep the same security company in the Payson Courthouse.
On October 13, 2015, Gila County utilized the State contract to procure security services for the Payson Courthouse for a temporary period of six months to see if this approach would work out satisfactorily at the Payson Courthouse. The square foot constraints at the Payson Courthouse could not accommodate the X-ray or magnetometer machines, which limits the armed guards to using metal wand detectors for screening people. Additionally, the guards check purse contents and packages brought in by the public. The security services provided by Blackstone Security Services, Inc. at the Payson Courthouse has worked out well. Staff wishes to procure their services for an additional year. |
| Evaluation |
The State of Arizona has awarded Armed/Unarmed Security Services contracts to seven contractors that successfully submitted bids in response to the State’s Solicitation No. ADSPO13-00003094. The State formed an Evaluation Committee to review the bidder responses and evaluate the proposals. Based on the evaluation performed by the Committee, and on information gathered by Gila County staff performing reference checks, staff has determined it would benefit the County by utilizing one of the contracts awarded by the State.
Once the security contract has been approved, all public and non-County employees will be required to enter the Courthouse through the main entrance. The goal of the County is to have two armed guards posted at the main entrance of the Payson Courthouse, from 7:30 A.M. to 5:30 P.M., Monday through Friday, excluding holidays. The annual cost to the County from Blackstone Security Services, Inc., reflects the hourly rates for which the State has contracted with Blackstone Security Services, Inc. The annual cost to the County for armed security guard service will be $83,081. This annual cost does reflect the ten holidays the County facilities will not be open for business. |
| Conclusion |
Gila County is satisfied with the security services that Blackstone Security Service has provided to the Payson Courthouse for the last six months. We would like to continue to use their services at the Payson Courthouse, through the State of Arizona Contract NO. ADSPO13-054359, for an additional year.
Gila County is a member of ProcureAZ, the State of Arizona’s procurement agency for cooperative purchasing. By using State of Arizona Contract No. ADSPO13-054359 with Blackstone Security Services, Inc., it will save the County both time and money for a rate that has already been established through the State of Arizona bidding process. |
| Recommendation |
| The Finance Division Director and the Public Works Division Director recommend that the Board of Supervisors approve the use of State of Arizona Procurement Office Contract No. ADSPO13-054359 with Blackstone Security Services, Inc. to provide armed security manpower for the safety of the public and employees in the Payson Courthouse. |
| Suggested Motion |
| Information/Discussion/Action to approve the use of State of Arizona Procurement Office Contract No. ADSPO13-054359 with Blackstone Security Services, Inc. whereby the contractor will provide armed security manpower for the safety of the public and employees at the Payson Courthouse in the amount of $83,081 for the period of April 2, 2016, to April 1, 2017. (Jeff Hessenius/Steve Sanders) |
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