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ARF- 2382 Regular Agenda Item     4. G.    
Regular BOS Meeting
Meeting Date: 03/18/2014  
Submitted For: Steve Stratton
Submitted By: Dana Sgroi, Contracts Support Specialist, Finance Division
Department: Public Works Division: Roads
Fiscal Year: FY 2013 - FY 2014 Budgeted?: Yes
Contract Dates
Begin & End: 		3-18-14 to 7-17-15 Grant?: No
Matching
Requirement?: 		No
 Fund?: Renewal
Information
Request/Subject
Contract Award for Bid No. 010314 for CRS-TR Tire Rubber Modified Asphalt Emulsion.
Background Information
CRS-TR tire rubber modified asphalt is a cationic rapid setting emulsion for use as a chip seal binder.  It is manufactured from tire rubber modified asphalt.  The Gila County Consolidated Roads Department is considering utilizing this product on some of the chip seal projects in the spring.  The tire rubber is a cohesive, which may outlast the regular chip seal oils and hold the rock together better.

On January 21, 2014, the Board of Supervisors approved the request to advertise Invitation for Bid No. 010314 for CRS-TR tire rubber modified asphalt emulsion.  Invitation for Bid No. 010314 for CRS-TR tire rubber modified asphalt emulsion was advertised in the Arizona Silver Belt on 01-22-14 and 01-29-14, with a bid due date of February 12, 2014. On February 12, 2014, Addendum No. 1 was issued, which extended the bid due date to February 19, 2014.  Invitation for Bid No. 010314 was emailed out to three vendors and two construction publications, as well as posted on the Gila County website.  One proposal was received by Gila County from one CRS-TR tire rubber modified asphalt emulsion supplier. 
Evaluation
Award of this bid would allow for the Consolidated Roads Department to purchase CRS-TR tire rubber modified asphalt emulsion, to continue to provide repair and maintenance for various roads within the County.

The advantage to having a contract in place for the purchase of CSR-TR tire rubber modified asphalt emulsion is that the unit price will be fixed for the term of the contract, and other political subdivisions, cities and towns of the State of Arizona, in which Gila County has entered into an active purchasing agreement, can benefit from the same pricing.  The term of the contract shall remain in effect for a period of sixteen months, unless terminated or canceled, with an option to renew for two additional one-year periods.
Conclusion

Award of this bid would allow a supplier to provide the CRS-TR tire rubber modified asphalt emulsion product to Gila County for repair and maintenance of various roads within the County.
Recommendation
The Public Works Division Director and the Finance Director recommend that the Board of Supervisors approve the award of Invitation for Bid No. 010314 for CRS-TR tire rubber modified asphalt emulsion to Wright Asphalt Products Company for a term of sixteen months with two one-year renewal options.
Suggested Motion
Information/Discussion/Action to review the bid submitted for Invitation for Bid No. 010314 for the purchase of CRS-TR tire rubber modified asphalt emulsion; award to the lowest, responsible and qualified bidder; and authorize the Chairman's signature on the award contract for the winning bidder. 
(Jeff Hessenius)
Attachments
Invitation for Bid No. 010314 CRS-TR Tire Rubber Modified Asphalt Emulsion
Addendum #1
Bid Tabulation Form
Contract No. 010314-Wright Asphalt Products
Legal Explanation

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