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Presentation 2. A.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Presentation of Gila County financial data as it compares to the fiscal year 2021 Gila County Budget and fiscal year 2020 year-to-date performance.
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| Background Information |
At the request of Chairman and the other members of the Gila County Board of Supervisors, the Finance Department has analyzed the year-to-date performance of both revenues and expenditures as compared to the 2021 Fiscal Year Budget. This report contains General Fund fiscal data as of November 30, 2020.
Throughout the year, the Finance Department prepares reports to compare Gila County's income and expenses to the adopted budget. This information is provided for both the Board of Supervisors and the general public to strengthen our communication and transparency efforts. We welcome feedback to improve the usefulness of the information. As we continue to make improvements in software compatibility, we anticipate being able to provide more timely data comparisons.
In addition, at the request of Chairman Cline and Member Supervisors Humphrey and Martin, we maintain these reports for future inclusion in the FY 2022 Budget Book. |
| Evaluation |
Monthly Review Process- Monthly the Deputy Finance Director reviews the Countywide Budget Performance Report for both revenues and expenses. By systematically evaluating each fund for its progress toward annual revenue and expenditure targets, Finance is able to communicate well with departmental leaders and keep notes for improving the preparation of future years' budgets. When extraordinary items arise, or department leaders have concerns about upcoming expenditures or revenues, Finance works with departments and with the County Manager as appropriate to ameliorate concerns, advocate strategically, and provide insight on past decisions to ensure the vision for the current year's budget remains in focus.
Ongoing Communication- This approach extends beyond monthly Budget Performance Report review and includes: contract request assessments, repair maintenance discussions, and providing full-service communication about where items were budgeted so that we're consistent. In addition, working with departments to understand the timing of reimbursable grant-funded programs allows us to strategically plan for year-end receivables and cash balances. |
| Conclusion |
November 30, 2020 Summary
General Fund Revenue:
At the end of November 2020, Gila County’s General Fund Revenues were at 50% of the annual budget compared to a 5-month target of 42%. In total, Fiscal Year 2021 year-to-date revenues are $1,511,270.58 more than the same year-to-date revenues for Fiscal Year 2020.
Top 5 Revenue line items experiencing an increase compared to the 2020 fiscal year at 11/30 are:
| Property Taxes |
$1,391,387.64 |
| Intergovernmental Agreements |
$82,249.71 |
| Auto Lieu Tax |
$81,156.65 |
| State Shared Sales Tax |
$163,024.70 |
| Miscellaneous* |
$120,115.47 |
Top 5 Revenue line items experiencing a decrease compared to the 2020 fiscal year at 11/30 are:
| County Excise Tax |
($123,744.19) |
| Federal PILT |
($91,788.00) |
| Charges for Services - Public Safety |
($143,432.25) |
| Non-Business Licenses & Permits |
($15,881.39) |
| State Grants |
($50,005.06 |
General Fund Expenditure:
General Fund Expenditures at 11/30/2020 are 39% of the budget and $518,928.25 lower than 11/30/2019.
YTD Data aligns with the Gila County Strategic Plan priorities including Responsible Resource Management, Robust Communication, and Safety.
Net Impact:
The net impact of increased revenues and decreased expenses result in a year-to-date net increase to the bottom line of $2,030,198.83 compared to last year.
*Miscellaneous Detail:
The total Miscellaneous Revenue for General Fund as of 11/30/2020 is $406,497.76 compared to $280,382.29 as of 11/30/2019. Below is a chart listing the extraordinary transactions for 2021 Fiscal year which comprise 93% of the year-to-year differences. The majority of the 2020 Fiscal Year amount was $250,000 for EORP Circuit Breaker from State of Arizona – that same amount has been received in fiscal year 2021.
Miscellaneous General Fund Revenue Transactions - Unique to 2021
| Department |
Date |
Treasurer's Receipt |
Description |
Miscellaneous Receipts for 2021 |
| Elections |
9/1/2020 |
129460 |
Secretary of State Payment for 3/17/2020 Presidential Preference Election |
$22,955.03 |
| Human Resources |
10/21/2020 |
129889 |
Department of Economic Security - Reimbursement of 50% of costs from CARES Act |
$10,678.63 |
| Finance |
9/15/2020 |
129566 |
ADEQ Payment for former Hayden Restaurant ADEQ21 BF2104 |
$51,000.00 |
| Finance |
9/3/2020 |
129503 |
AZ State Treasurer Payment for former Hayden Restaurant ADEQ |
$14,936.77 |
| GCSO |
11/17/2020 |
130093 |
State of Arizona Search & Rescue Reimbursement from November 2019-June 2020 |
$28,844.37 |
| Superior Courts General |
7/30/2020 |
129198 |
ASRS Vacation Payout Reimbursement |
$9,217.16 |
| Finance |
Journal Entry |
2021-0557 |
Reclassification of Revenue Posting |
($20,258.26) |
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TOTAL |
$117,373.70 |
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| Recommendation |
| Presentation regarding Gila County financial data as of November 30, 2020, as it compares to the fiscal year 2021 Gila County Budget and fiscal year 2020 year-to-date performance. |
| Suggested Motion |
| Presentation regarding Gila County financial data as of November 30, 2020, as it compares to the fiscal year 2021 Gila County Budget and fiscal year 2020 year-to-date performance. (Maryn Belling) |
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