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Regular Agenda Item 4. E.

Regular BOS Meeting

Meeting Date:	12/15/2020
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works
Fiscal Year:	2021	Budgeted?:	Yes
Contract Dates Begin & End:	12-15-20 to 12-14-21	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Award of a Contract in Response to Informal Bid Request No. 101420IBR-Gila County Striping Project

Background Information

Many County roads need striping to maintain safe driving. Guidelines from the Manual on Uniform Traffic Control Devices (MUTCD) will be followed by the contractor. White and yellow paint will be used. A bid request was sent to various pavement marking contractors. The bids were due November 4, 2020, and Public Works received four (4) proposals.

Evaluation

The last contract Public Works held for pavement marking was December 2014. Since that time, the roads were stripped as they were chip sealed or paved by the company that did the work.

To keep up with maintenance, Public Works put out a bid for striping roads on our current list. This list will continue to be changed so we are asking that this contract have the option to extend for 4 years. The amount of the contract will cover an annual amount, split between fiscal years. This paint is not epoxy so the lower traveled roads will still show paint for a few years without having to be reapplied.

Conclusion

Having a pavement marking contract allows the Public Works staff to have the newly chip sealed or paved road marked within a reasonable time. It allows planning far in advance to be able to stripe the roads.

Recommendation

The Public Works Department Director recommends that the Board of Supervisors award a contract to Traffic Safety Inc. in the amount of $85,945.41 to perform the work as outlined in Informal Bid Request No. 1014029IBR.

Suggested Motion

Information/Discussion/Action to review all bids submitted regarding Informal Bid Request No. 1014029IBR-Gila County Roads Striping; award to the lowest, most responsible, and qualified bidder; and authorize the Chairman’s signature on the award contract in a not to exceed the amount of $85,945.41 for the period December 15, 2020, to December 14, 2021. (Steve Sanders)

Attachments
Informal Bid Request No. 101420IBR with Signed Contract
Addendum 2 to Informal Bid Request No. 101420IBR
Addendum 1 to Informal Bid Request No. 101420IBR
Traffic Safety, Inc.-Sealed Bid
Franklin Striping-Sealed Bid
Pavement Marking, LLC-Sealed Bid
Sunline Contracting-Sealed Bid
Bid Results