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Regular Agenda Item 4. I.

Regular BOS Meeting

Meeting Date:	12/15/2020
Submitted By:	Jacque Sanders, Deputy County Manager/Librarian
Department:	Deputy County Mgr/Library District

Information

Request/Subject

Requesting permission to join the Consortium of Partners Procuring Electronic Resources (COPPER).

Background Information

For the past several years, the Arizona State Library, Archives and Public Records ( Arizona State Library) has contracted for the provision of digital resources for all Arizona public libraries. Each county library district and large municipal library organization has paid a pro-rated share of these resources, based on population served, supplemented by federal grant funds awarded to the Arizona State Library. It has become evident that the current procurement process will not be sustainable in the future. As a result, the Arizona State Library has been looking for a solution to continue providing all libraries with these needed resources. The Consortium of Partners Procuring Electronic Resources (COPPER) has been created and incorporated to fill this need.

The Consortium of Partners Procuring Electronic Resources or COPPER was established as an Arizona nonprofit corporation and public procurement unit. COPPER provides its members with information on contracts, products, and services via COPPER’s website. COPPER will seek contracts for a variety of materials, services, equipment, and/or construction to enable Members to be/remain in compliance with local, state, or federal laws or rules and to promote the overall efficiency, effectiveness, and economy of public procurement. Membership in COPPER includes schools, libraries, county library districts, tribal governments, and nonprofit educational institutions. Libraries and library districts throughout Arizona are joining COPPER to assist with the procurement of affordable digital resources for library users in future years.

Evaluation

There is no fee to join COPPER. Once a member, the Gila County Library District will have the opportunity to utilize this consortium to procure digital resources for the Library District and the affiliate libraries within Gila County.

Conclusion

For a number of years, Gila County Library District has purchased affordable digital resources provided by the State Library for access for the residents of Gila County. COPPER provides the ability to continue purchasing digital library resources in the future at a competitive price.

Recommendation

Staff recommends joining COPPER for future procurement of electronic library resources, materials, and services to benefit the residents of Gila County.

Suggested Motion

(Motion to adjourn as the Gila County Board of Supervisors and convene as the Gila County Library District Board of Directors.) Information/Discussion/Action to authorize joining the Consortium of Partners Procuring Electronic Resources (COPPER), and authorize the Chairman's signature on the COPPER membership agreement. (Jacque Sanders)(Motion to adjourn as the Gila County Library Board of Directors and reconvene as the Gila County Board of Supervisors.)

Attachments
COPPER Membership Agreement