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Regular Agenda Item 2. H.

Regular BOS Meeting

Meeting Date:	12/01/2020
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works
Fiscal Year:	2021	Budgeted?:	Yes
Contract Dates Begin & End:	12-02-20 to 06-30-21	Grant?:	No
Matching Requirement?:	No	Fund?:	Replacement

Information

Request/Subject

Approval to use Sourcewell Contract No. 060920-KTC with Inland Kenworth, Inc. for the purchase of 2021 water truck.

Background Information

The Recycle Landfill Buckhead Mesa water truck C-004 is a 1991 Chevrolet with a 2200 gallon water tank. It was purchased new for $82,616 in September 1990. To date, the repair and maintenance costs are $62,291 with another $8,000 planned. A C-007 1988 Freightliner dump truck will be turned in so as not to increase the fleet.

Evaluation

The Buckhead Mesa Landfill pumps more leachate out of the ponds than the Russell Gulch Landfill. Truck C-004 won’t hold the water all night; the A/C needs to be fixed; and the brakes need to be worked on at a cost of about $8000 for repairs. The majority of this truck's work is pumping leachate out of the pond to recirculate it and to keep the dust under control. That is the reason the mileage is low. There is a backup water truck on site, which isn’t very reliable but will hold water. If the Board approves this purchase of a new water truck, the C-004 truck will be sent to the Globe Shop for repair and stationed at the Russell Gulch Landfill for a backup in case of fire or if the current water truck needs repair.

Conclusion

Reliable equipment is vital to keeping the landfill operation successful and the employees safe. Each landfill should have a backup water truck for several reasons. The deep discounts offered by this vendor through the Sourcewell contract is a great opportunity to upgrade the equipment at this time. The Inland Kenworth vendor is working with Interstate Tank & Spray System to add the water tank and plumbing to the truck. This way the price is all in one invoice and will be delivered completely for $94,089.32 plus tax and fees.

Recommendation

The Public Works Department Director and Recycle Landfill Department Manager recommend purchasing a 2021 T270 water truck through Inland Kenworth Inc. under Sourcewell Contract 060920-KTC for $102,185.73 for the Buckhead Mesa Landfill.

Suggested Motion

Information/Discussion/Action to approve the use of a Cooperative Purchasing Agreement between Sourcewell and Inland Kenworth Inc. under Contract No. 060920-KTC in an amount not to exceed $102,185.73 for the purchase of a 2021 water truck, and authorize the Chairman’s signature on the awarded contract. (Steve Sanders)

Attachments
Contract Agreement
Inland Kenworth Quote for Gila County
Sourcewell RFP #060920-KTC Signed Contract