Agenda

Back to Calendar Return

Regular Agenda Item 2. G.

Regular BOS Meeting

Meeting Date:	12/01/2020
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Public Works
Fiscal Year:	2021	Budgeted?:	Yes
Contract Dates Begin & End:	2021 to 2025	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Authorization to Advertise Request for Proposals No. 110520-CRS-2P & MC-800 Chip Seal Oils

Background Information

The Public Works Department uses an average of 400 tons of chip seal oils during a fiscal year when many maintenance projects are planned. Sometimes County equipment and staff are utilized, and other times projects have been contracted out. The method for oil pricing for those jobs was under County bid contracts, not cooperative contracts. In FY 2021, Public Works used a cooperative contract under Pinal County for oil for the Pine chip seals. We compared three cooperative contract prices and chose the least dollar per ton contract.

Evaluation

Transportation planning for the next five years includes more chip seals. The Gila County Consolidated Roads Division can choose from cooperative agreements already in place for suppliers of oil or use a County contract bid for specific products. The past few projects have been accomplished using cooperative contracts. To be fair with all of the suppliers, Public Works is attempting to get a better competitive price by bidding ourselves. If the price per oil ton is not in Public Works' favor for a certain job, we will look for and select the best price in a cooperative agreement.

Conclusion

Public Works will search for the best product price to do the job and make the transportation dollars stretch as far as possible. Approving this bid to advertise will give us another opportunity to compare prices.

Recommendation

Public Works staff recommends that the Board of Supervisors authorize the advertisement of Request for Proposals No. 110520.

Suggested Motion

Information/Discussion/Action to authorize the advertisement of Request for Proposals No. 110520-CRS-2P & MC-800 Chip Oils to be used by the Gila County Consolidated Roads Division. (Steve Sanders)

Attachments
Request to Advertise
Request for Proposals No. 110520