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Presentation 2. B.

Regular BOS Meeting

Meeting Date:	11/03/2020
Submitted For:	Maryn Belling	Submitted By:	Maryn Belling, Budget Manager
Department:	Finance

Information

Request/Subject

Presentation of Gila County financial data as it compares to the fiscal year 2021 Gila County Budget and fiscal year 2020 year-to-date performance.

Background Information

At the request of Chairman Cline and the other members of the Gila County Board of Supervisors, the Finance Department has analyzed the year-to-date performance of both revenues and expenditures as compared to the 2021 Fiscal Year Budget. This report contains General Fund fiscal data as of September 30, 2020.

Throughout the year, the Finance Department prepares reports to compare Gila County's income and expenses to the adopted budget. This information is provided for both the Board of Supervisors and the general public to strengthen our communication and transparency efforts. We welcome feedback to improve the usefulness of the information. As we continue to make improvements in software compatibility, we anticipate being able to provide more timely data comparisons.

In addition, at the request of Chairman Cline and Member Supervisors Humphrey and Martin, we maintain these reports for future inclusion in the FY 2022 Budget Book.

Evaluation

Monthly Review Process- Monthly the Budget Manager reviews the Countywide Budget Performance Report for both revenues and expenses. By systematically evaluating each fund for its progress toward annual revenue and expenditure targets, Finance is able to communicate well with departmental leaders and keep notes for improving the preparation of future years' budgets. When extraordinary items arise, or department leaders have concerns about upcoming expenditures or revenues, Finance works with departments and with the County Manager as appropriate to ameliorate concerns, advocate strategically, and provide insight on past decisions to ensure the vision for the current year's budget remains in focus.

Ongoing Communication- This approach extends beyond monthly Budget Performance Report review and includes: contract request assessments, repair maintenance discussions, and providing full-service communication about where items were budgeted so that we're consistent. In addition, working with departments to understand the timing of reimbursable grant-funded programs allows us to strategically plan for year-end receivables and cash balances.

Conclusion

General Fund Revenue:
At the end of September 2020, Gila County’s General Fund Revenues were at 9.92% of the annual budget. If Primary Property Taxes were received at a constant rate throughout the year, we would expect revenue on September 30, 2020, to be a quarter of a year’s revenue (i.e. 25%).

General Fund Expenditure:
General Fund Expenditures at 9/30/2020 are 21% of the budget and $1,170,000 lower than First Quarter last year. YTD Data aligns with the Gila County Strategic Plan priorities including Responsible Resource Management, Robust Communication, and Safety.

Recommendation

Presentation regarding Gila County financial data as of September 30, 2020, as it compares to the fiscal year 2021 Gila County Budget and fiscal year 2020 year-to-date performance.

Suggested Motion

Presentation regarding Gila County financial data as of September 30, 2020, as it compares to the fiscal year 2021 Gila County Budget and fiscal year 2020 year-to-date performance. (Maryn Belling)

Attachments
3 Months YTD Narrative
3 Months YTD Bar Graph