Agenda

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PURSUANT TO A.R.S. §38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD A MEETING AT THE GILA COUNTY COURTHOUSE, BOARD OF SUPERVISORS’ HEARING ROOM, 1400 EAST ASH STREET, GLOBE, ARIZONA. ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). THE MEETING IS ALSO TELEVISED TO THE GILA COUNTY COMPLEX, BOARD OF SUPERVISORS' CONFERENCE ROOM, 610 E. HIGHWAY 260, PAYSON, ARIZONA. NOTE: Per the most recent guidelines from the federal government regarding COVID-19 and to protect citizens, no citizens will be allowed in the Board of Supervisors' hearing room at the Globe Courthouse or at the County Complex, Board of Supervisors' conference room in Payson. The only exception to this statement is for public hearings. Citizens may attend the public hearing in person, one at a time, in Globe or in Payson to provide comments. A face mask must be worn while in the building; however, it may be removed while addressing the Board of Supervisors. Citizens may watch the Board meeting live-streamed at: https://www.youtube.com/channel/UCkCHWVqrI5AmJKbvYbO-k2A/live Citizens may submit written comments related to the November 3rd Regular Meeting agenda by no later than 5 p.m. on Monday, November 2nd, by emailing to the Clerk of the Board at msheppard@gilacountyaz.gov or calling 928-402-8757. Citizens may also submit written comments during the meeting through YouTube. Please include the meeting date, agenda item number, your name and residence address in the email.
REGULAR MEETING - TUESDAY, NOVEMBER 3, 2020 - 10:00 A.M.


1.		CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION

2.		PRESENTATIONS:

	A.	Presentation of information on the University of Arizona's Cooperative Extension forest health and horticulture programs. (Chris Jones)	Presented

	B.	Presentation regarding Gila County financial data as of September 30, 2020, as it compares to the fiscal year 2021 Gila County Budget and fiscal year 2020 year-to-date performance. (Maryn Belling)	Presented

3.		REGULAR AGENDA ITEMS:

	A.	Information/Discussion/Action to approve an Agreement between San Carlos Apache Tribe and Gila County for Sheriff's Office Employee Services at various roadblocks along Highway 70 within the exterior boundaries of the San Carlos Apache Reservation for the purpose of providing police-related services including security beginning May 19, 2020, through June 22, 2020, unless extended by the parties. (Sarah White)	Approved

	B.	Information/Discussion/Action to approve the use of a Cooperative Purchasing Agreement between the Mohave Educational Services Cooperative and Kimley-Horn and Associates, Inc. (Contract No. 17T-Kimley-0510) in an amount not to exceed $124,049; and authorize the Chairman's signature on the Contract Agreement for Kimley-Horn and Associates, Inc. to provide design services and plans, specifications, and an estimate for construction regarding the Payson Regional Drainage Project. (Daren Frank)	Approved

	C.	Information/Discussion/Action to approve a request submitted by the Gila County Public Health Department that the annual fees for the calendar year 2021 Environmental Health permits for businesses directly affected by the Governor's COVID-19 benchmark operational restrictions be reduced by 25%. (Michael O'Driscoll)	Approved

	D.	Information/Discussion/Action to approve Amendment No. 1 to Contract No. 07012020-21 between the Arizona Community Action Association d/b/a Wildfire and the Gila County Community Services Department, whereby Utility Repair Replacement Deposit (URRD) funds will increase by $75,000 for a total allocation of $86,410; and Amendment No. 2, whereby APS Crisis Bill Assistance funds will increase by $6,110 for a total allocation of $30,050 and URRD funds will increase by $25,000 for a total allocation of $111,410, which will be used to provide weatherization services, utility repair and replacement, utility deposits, and bill assistance to eligible citizens residing in Gila County for the period of July 1, 2020, through June 30, 2021. (Malissa Buzan)	Approved

	E.	Information/Discussion/Action to approve Amendment No. 1 to Funding Agreement No. 214-20 between the Arizona Department of Housing and the Gila County Community Services Department, Housing Services to provide an increase of $6,344 in Administrative Funds and $72,850 in Project Funds for a total of $79,194 in Low-Income Home Energy Assistance Program (LIHEAP) CARES Act funding to be used to provide weatherization services to eligible citizens residing in Gila County for the period of July 1, 2020 through June 30, 2021. (Malissa Buzan)	Approved

	F.	Information/Discussion/Action to approve an Intergovernmental Agreement with Pinal County Youth Justice Center to house and treat Gila County detained juveniles for the period January 1, 2021 through December 31, 2021, with automatic one-year renewals up to nine years per Arizona Revised Statute § 11-952 (J). (Mary Springer/Steve Lessard)	Approved

	G.	Information/Discussion/Action to approve the budgeted and unbudgeted inter-fund transfers for FY 2020. (Maryn Belling)	Approved

	H.	Information/Discussion/Action to approve the Chairman's signature on the letter dated November 3, 2020 to the Chairman of the Yavapai-Apache Nation Tribal Council requesting assistance with improvements to the Bob Bear Trail at Fossil Creek. (Woody Cline)	Approved

	I.	Information/Discussion/Action to consider a sealed bid for the purchase of Assessor's tax parcel number 101-07-185A and, if accepted, authorize the Chairman's signature on the Quit Claim Deed. (Marian Sheppard)	Accepted

4.		CONSENT AGENDA ACTION ITEMS: (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)

	A.	Approval of Amendment No. 3 to Contract No. 072117 with Jani-Serv, Inc. to extend the contract term to provide janitorial services for various County facilities in southern Gila County for the period of November 7, 2020, through November 6, 2021, at an annual cost not to exceed $112,179.08.	Approved

	B.	Approval of the Board of Supervisors' October 20, 2020 meeting minutes.	Approved

	C.	Acknowledgment of the September 2020 monthly activity report submitted by the Clerk of the Superior Court's Office.	Acknowledged

	D.	Acknowledgment of the September 2020 monthly activity report submitted by the Globe Regional Constable's Office.	Acknowledged

	E.	Acknowledgment of the September 2020 monthly activity report submitted by the Payson Regional Constable's Office	Acknowledged

	F.	Acknowledgment of the September 2020 monthly activity report submitted by the Recorder's Office.	Acknowledged

	G.	Acknowledgment of the September 2020 monthly activity report submitted by the Globe Regional Justice of the Peace's Office.	Acknowledged

	H.	Acknowledgment of the September 2020 monthly activity report submitted by the Payson Regional Justice of the Peace's Office.	Acknowledged

5.		CALL TO THE PUBLIC: A call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute §38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date.	No Comments

6.		At any time during this meeting pursuant to A.R.S. §38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events. No action may be taken on information presented.	Comments Provided

IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231. THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)(3). THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING.