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Regular Agenda Item 3. H.

Regular BOS Meeting

Meeting Date:	11/19/2019
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Finance
Fiscal Year:	2020	Budgeted?:	Yes
Contract Dates Begin & End:	11-04-16 to 11-03-20	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Approval of Intergovernmental Agreement (IGA) No. 092419-Town of Miami Fuel Purchases

Background Information

The Town of Miami operates the Cobre Valley Community Transit System which serves Globe, Miami and the unincorporated area of Gila County between Globe and Miami. The Town's current arrangement for the purchase of fuel does not meet federal procurement guidelines. The Town is seeking to purchase fuel through Gila County which meets the Arizona Department of Transportation (ADOT) and federal guidelines due to the County's procurement bidding process. The Town's lack of storage tanks precludes its ability to meet the established guidelines.

Evaluation

Allowing the Town to purchase fuel from the County should not impact the County's ability to provide fuel to the County's fleet of vehicles.

Conclusion

Providing this service to the Town will allow the Town to become compliant with ADOT policies which will let the Town continue to provide transit services to the community.

Recommendation

The Public Works Department Director recommends approval of IGA No. 092419 to allow the Town of Miami to purchase fuel from Gila County.

Suggested Motion

Information/Discussion/Action to approve Intergovernmental Agreement No. 092419 between Gila County and the Town of Miami which authorizes the Town of Miami to purchase fuel from Gila County. (Steve Sanders)

Attachments
IGA No. 092419-Town of Miami Fuel Purchases
Letter- Fuel Agreement