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Regular Agenda Item 4. G.

Regular BOS Meeting

Meeting Date:	11/05/2019
Submitted For:	Steve Sanders	Submitted By:	Betty Hurst, Contracts Administrator
Department:	Finance
Fiscal Year:	2020	Budgeted?:	Yes
Contract Dates Begin & End:	11-05-19 to 12-31-20	Grant?:	No
Matching Requirement?:	No	Fund?:	Renewal

Information

Request/Subject

Approval to use State Contract No. ADSPO18-207048 with Woodson Engineering for Engineering Design Services.

Background Information

Gila County wishes to make improvements to Caballero Road and Mescalero Road in the Mesa Del Caballo subdivision, which is approximately 2 miles northeast of the Town of Payson. When the roads in the subdivision were originally paved, a cold mix asphalt was used. Both Caballero and Mescalero roads are experiencing continual degradation of the existing asphalt surface. These roads have developed numerous potholes of which County road maintenance crews have had to repair.

The proposed improvements for Caballero and Mescalero include the removal of the existing pavement surface and base material and the installation of a new asphaltic concrete pavement and aggregate base course.

Project plans and specifications will need to be developed as a basis for prospective contractors to be able to bid the proposed construction improvement project.

Woodson Engineering has established a cooperative purchasing contract with the State Procurement Office for on-call engineering services. Gila County is part of the Arizona State Purchasing Cooperative – Procure, AZ for cooperative purchasing.

Evaluation

Gila County has used the services of Woodson Engineering in the recent past and has developed a good working relationship with them. This past working relationship along with Woodson’s engineering knowledge and expertise will play an import role in the successful delivery of this project.

Conclusion

The proposed roadway improvements to Caballero and Mescalero roads will eliminate the current need for routine maintenance by County forces on these roads. The proposed work will also provide an improved driving surface for the users of these roads for several years to come.

The services to be provided by Woodson Engineering will play a critical role in helping Gila County to develop a set of project plans and specifications for bidding out the work for the proposed improvements to these roads.

Recommendation

The Public Works Department Director recommends that the Board approve cooperative purchasing Arizona State Procurement Contract No. ADSPO18-207048 with Woodson Engineering in an amount not to exceed $56,535.

Suggested Motion

Information/Discussion/Action to approve the use of cooperative purchasing Arizona State Procurement Contract No. ADSPO18-207048 with Woodson Engineering in an amount not to exceed $56,535 and authorize the Chairman's signature on the award contract. (Steve Sanders)

Attachments
Contract Agreement No. ADSPO17-207048
2019.10.03 Civil Eng Services Proposal
Contract Extension ADSPO18-207048