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PURSUANT TO A.R.S. §38-431.01, THE GILA COUNTY BOARD OF SUPERVISORS WILL HOLD AN OPEN MEETING IN THEIR CONFERENCE ROOM LOCATED AT THE PAYSON COUNTY COMPLEX, 610 E. HIGHWAY 260, PAYSON, ARIZONA,  ONE OR MORE BOARD MEMBERS MAY PARTICIPATE IN THE MEETING BY TELEPHONE CONFERENCE CALL OR BY INTERACTIVE TELEVISION VIDEO (ITV). ANY MEMBER OF THE PUBLIC IS WELCOME TO ATTEND THE MEETING WHICH IS ALSO HELD BY ITV AT THE GILA COUNTY COURTHOUSE, 1400 E. ASH STREET, BOARD OF SUPERVISORS’ CONFERENCE ROOM, GLOBE, ARIZONA. THE AGENDA IS AS FOLLOWS:

REGULAR MEETING - TUESDAY, NOVEMBER 20, 2018 - 10:00 A.M.
REVISED
 
             
1.   CALL TO ORDER - PLEDGE OF ALLEGIANCE - INVOCATION Presented
 
2.   PRESENTATIONS:
 
A.   Information/Discussion regarding the electoral process for an election in Gila County. (James Menlove) Discussed
 
3.   REGULAR AGENDA ITEMS:
 
A.   Information/Discussion/Action to present the election results contained in the Official Canvass of the General Election held November 6, 2018, in Gila County, Arizona and declare the Gila County results official. (Eric Mariscal) Recognized
 
B.   Information/Discussion/Action to approve Amendment No.1 to an Intergovernmental Agreement (Contract No. ADHS16-110815) between the Arizona Department of Health Services and Gila County Health and Emergency Services in the amount of $25,000 to develop a opioid fatality review team in Gila County for the period of September 1, 2018, through August 31, 2019. (Michael O'Driscoll) Approved
 
C.   Information/Discussion/Action to repeal finance policy numbers BOS-FIN-001, BOS-FIN-002, BOS-FIN-003, BOS-FIN-005, BOS-FIN-008, BOS-FIN-009, BOS-FIN-010 and BOS-FIN-014; and adopt the following new finance policies - BOS-FIN-101-Calendar of Events; BOS-FIN-102-Chart of Accounts; BOS-FIN-103-Budget; BOS-FIN-104-Accounting Records; BOS-FIN-105-Fund Balance; BOS-FIN-106-Financial Reporting; BOS-FIN-107-Audit Requirements; BOS-FIN-108-Cash; BOS-FIN-109-Investments; BOS-FIN-110-Supplies Inventory; BOS-FIN-111-Capital Assets; BOS-FIN-112-Travel; BOS-FIN-113-Procurement; and BOS-FIN-114-Credit Card. (Mary Springer) Approved
 
D.   Information/Discussion/Action to review all bids submitted for Call for Bids No. 100518 to provide all advertising, publications and printing required to be done or made by all departments of Gila County for calendar year 2019; award to the lowest, responsible and qualified bidder; and authorize the Chairman's signature on the contract for award. (Mary Springer) Awarded
 
E.   Information/Discussion/Action to approve submittal of the 2018-2019 County Fair Racing Grant Application to the Arizona Racing Commission in the amount of $60,000 ($40,000 in state funds and $20,000 in county matching funds) to begin the necessary improvements, repairs and technology upgrades to the infrastructure to support future horse racing events planned for October 2020. (Jacque Sanders) Approved
 
4.   CONSENT AGENDA ACTION ITEMS:  (Any matter on the Consent Agenda will be removed from the Consent Agenda and discussed and voted upon as a regular agenda item upon the request of any member of the Board of Supervisors.)
 
A.   Approval of a Voter Registration Services and Support Intergovernmental Agreement between the Gila County Recorder's Office and the Arizona Secretary of State (SOS) at a cost of $3,475.76 payable to the SOS covering the period of July 1, 2018, through June 30, 2019. Approved
 
B.   Acknowledgment of the election of David Kell to the Correctional Officers Retirement Plan Local Board of Directors for Gila County Sheriff's Office Detention Officers and Non-Uniformed Officers for the term beginning on 10-18-18 through 12-31-21. Acknowledged
 
C.   Approval of finance reports/demands/transfers for the reporting period of October 1, 2018 through October 29, 2018. Approved
 
D.   Acknowledgment of contracts under $50,000 which have been approved by the County Manager beginning 10-01-18 through 10-31-18. Acknowledged
 
5.   CALL TO THE PUBLIC:  Call to the public is held for public benefit to allow individuals to address the Board of Supervisors on any issue within the jurisdiction of the Board of Supervisors. Board members may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to Arizona Revised Statute §38-431.01(H), at the conclusion of an open call to the public, individual members of the Board of Supervisors may respond to criticism made by those who have addressed the Board, may ask staff to review a matter or may ask that a matter be put on a future agenda for further discussion and decision at a future date. No Comments
 
6.   At any time during this meeting pursuant to A.R.S. §38-431.02(K), members of the Board of Supervisors and the County Manager may present a brief summary of current events.  No action may be taken on information presented. Comments Provided
 
IF SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CONTACT THE RECEPTIONIST AT (928) 425-3231 AS EARLY AS POSSIBLE TO ARRANGE THE ACCOMMODATIONS. FOR TTY, PLEASE DIAL 7-1-1 TO REACH THE ARIZONA RELAY SERVICE AND ASK THE OPERATOR TO CONNECT YOU TO (928) 425-3231.

THE BOARD MAY VOTE TO HOLD AN EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE FROM THE BOARD’S ATTORNEY ON ANY MATTER LISTED ON THE AGENDA PURSUANT TO A.R.S. §38-431.03(A)(3).

THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING.

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