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ARF- 3482

Consent Agenda Item 5. B.

Regular BOS Meeting

Meeting Date:	12/01/2015
Submitted For:	Malissa Buzan
Submitted By:	Marian Sheppard, Clerk of the Board, Clerk of the Board of Supervisors
Department:	Community Services
Fiscal Year:	2015/2016	Budgeted?:	Yes
Contract Dates Begin & End:	July 1, 2015 through June 30, 2016	Grant?:	No
Matching Requirement?:	No	Fund?:	New

Information

Request/Subject

Memorandum of Agreement (MOA) between the Arizona Community Action Association (ACAA) and Gila County Community Services

Background Information

The Department of Economic Security (DES) issued funds to the ACAA to be used for a one time distribution to all ACAA partners for the cost incurred in the operation of the CAP60 case management software for the fiscal year 2015/2016.

The Board of Supervisors tabled the approval of this agenda item at its November 17, 2015, meeting at the request of the Community Services Division Director. At that time it was believed that Jeff Dalton, Deputy County Attorney and Civil Bureau Chief, had a concern with the MOA; however, he later confirmed that he did not have any issue with the agreement but that was not conveyed to the BOS before the meeting. The MOA is in correct form to be approved by the Board of Supervisors.

Evaluation

The purpose of this MOA is to establish terms and conditions under which ACAA agrees to provide a one time payment of $7,539 to Gila County Community Services for CAP60 case management software. By receiving this payment, Gila County Community Services agrees to deliver the Case Management (CMT) Monthly, Low Income Home Energy Assistance Program (LIHEAP) Annual, and the Results Oriented Management and Accountability (ROMA) reports.

Conclusion

By the Board of Supervisors approving this MOA, it will ensure ACAA in providing payment to Gila County Community Services which will enable them to utilize the CAP60 case management software.

Recommendation

The Gila County Community Services Division Director recommends that the Board of Supervisors approve this MOA between the Arizona Community Action Association and Gila County Community Services.

Suggested Motion

Approval of a Memorandum of Agreement between Arizona Community Action Association and Gila County Community Services to receive a one-time lump sum of $7,539 to cover the costs incurred by Gila County Community Services in the operation of the CAP60 case management software.

Attachments
Memorandum of Agreement with Arizona Community Action Association