Agenda

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ARF- 2886

2. A.

Work Session

Meeting Date:	11/25/2014
Submitted For:	Steve Sanders
Submitted By:	Steve Sanders, Deputy Director, Public Works Division
Department:	Public Works	Division:	Engineering

Information

Request/Subject

Resolution No. 14-11-03 to extinguish that easement described in Fee No. 2010-007233 and shown on Record of Survey Map No. 3868, Gila County Records, Gila County, AZ.

Background Information

On June 15, 2010, the Board of Supervisors adopted Resolution No. 10-06-05 agreeing to a roadway exchange with the Cobre Valley Regional Medical Center (CVRMC). CVRMC agreed to exchange that roadway described in Fee No. 2010-005546 and Fee No. 2010-005547 for that roadway described as Exhibit “B” in Resolution No. 10-06-05 and later recorded as Fee No. 2010-007233. Gila County reserved an easement for ingress/egress and public utilities on the roadway that the County exchanged with CVRMC. The reservation of this easement was to ensure that BHP Copper Co. had access to their property known as the Solitude Tailings area.

Evaluation

CVRMC contacted Public Works with its intent to expand their medical center. The expansion requires the relocation of numerous utilities on CVRMC property. CVRMC has asked the County to extinguish the easement the County reserved during the roadway exchange. The County had concerns about this request due to the possibility that it may impact BHP Copper Co. and limit their access into the Solitude Tailings area. Gila County Public Works met with CVRMC and BHP Copper Co to discuss access concerns. Both CVRMC and BHP Copper Co. agreed to and support the extinguishment of the easement.

Conclusion

No utilities exist in the easement at this time. Considering that BHP Copper Co. is agreeing to the extinguishment of the easement, it is in the best interest of the County to extinguish this easement.

Recommendation

The Public Works Division Deputy Director recommends that the Board adopt Resolution No. 14-11-03.

Suggested Motion

Information/Discussion/Action to adopt Resolution No. 14-11-03 approving the extinguishment of that easement described in Fee No. 2010-007233 and shown on Record of Survey Map No. 3868, Gila County Records, Gila County, AZ. (Steve Sanders)

Attachments
Resolution No. 14-11-03
CVRMC Letter for Easement
SRP Letter to Gila County
Fee No. 2010-007233
ROS 3868