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| ARF- 2866 |
Regular Agenda Item 2. G.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Professional Services Contract with Bose Public Affairs Group |
| Background Information |
On May 12, 2009, the Gila County Board of Supervisors approved Professional Services Contract No. 042109-PSC between Gila County and Bose Public Affairs Group (BPAG) to provide government relations services for the support of development and execution of county federal programs and projects in the monthly amount of $6,500, in effect until June 30, 2011.
On June 7, 2011, the Gila County Board of Supervisors approved the First Amendment to Professional Services Contract No. 042109-PSC with BPAG, which extended the term of the contract from July 1, 2011, to June 30, 2013. Staff began working on amendments to the contract before its expiration. It has been determined that a new contract would be more appropriate because of the June 30, 2013, end date.
During the July 16, 2013, Board of Supervisors regular meeting, the Board unanimously approved Professional Services Contract No. 070113 with BPAG to continue providing lobbying and consulting services at the federal government level to Gila County at the rate of $6,500 per month, effective July 16, 2013, through June 30, 2014. There were two changes to the contract:: a reference to the Arizona Legal Workers Act needed to be added and a reference related to Construction Law needed to be removed.
On July 30, 2014, the County Finance Department submitted a letter to BPAG stating the contract between Gila County and BPAG expired on June 30, 2014.
Supervisor Martin presented written information and a powerpoint presentation to the Board of Supervisors on October 7, 2014, explaining the importance of maintaining a consulting/lobbying presence in Washington D.C. The presentation was very informative and provided new and valuable information to the Board members. |
| Evaluation |
It appears that since 2006, Bose Public Affairs Group has provided valuable assistance in representing our interests and assisting in obtaining funding for Gila County. It may be reasonable to renew a contract for these services with Bose. However, two options may be considered:
Option 1 is a renewal of the 2013/2014 contract at a rate of $6,500 per month or $78,000 per year with the requirement to report in writing and verbally to the Board of Supervisors each month.
Option 2 is to contract with Bose on a retainer basis. As the County or Bose sees the need to engage Bose for consulting/lobbying services at the federal government level on behalf of the County, telephone or email contact would be made with an estimate of the scope of services and cost. Bose would invoice the County each month accordingly with a not to exceed annual amount of $50,000. The not to exceed amount could be exceeded with prior approval of the Board of Supervisors. |
| Conclusion |
| The Board of Supervisors has two clear choices to proceed with retaining the services of the Bose Public Affairs Group for consulting/lobbying services at the federal level of government. |
| Recommendation |
| Staff recommends that the Board of Supervisors retain the services of the Bose Public Affairs Group and choose one of the two options for proceeding with a contract. Contracts for both options are attached to this agenda item. |
| Suggested Motion |
| Information/Discussion/Action to approve a contract with the Bose Public Affairs Group to provide consulting/lobbying services for Gila County at the federal government level; and further that Option 1 or Option 2 be approved to implement this action. (Don McDaniel) |
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