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| ARF- 2845 |
Consent Agenda Item 3. C.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Amendment No. 1 to Contract No. 110812-1 for ABC and Chips for the Copper Region with Cemex. |
| Background Information |
On April 17, 2013, Gila County received sealed bids in response to Request for Proposals Bid No. 110812-1 Chips, ABC, and Asphalt for the Copper Region of Gila County. The chips, ABC and asphalt are to be utilized in the maintenance and repair on various roads throughout the County. Cemex provided the best unit pricing for ABC and chips, FOB plant for the Copper Region.
Effective May 7, 2013, the Board of Supervisors approved a contract between Gila County and Cemex, whereby the contractor agreed to provide ABC & chips, FOB plant for the Copper Region of Gila County. The initial term of the contract was for a sixteen-month period, with the option to renew for two additional one-year periods. The contract expires on September 6, 2014. |
| Evaluation |
| Per Section 2.0, Item 2.2, of Contract No. 110812-1, the County shall have the right, at its sole option, to renew the contract for two (2) additional one- (1) year periods. The ABC and chips will be utilized for the maintenance and repair of various roads throughout the County. The County will benefit by extending the term of the contract for another year, thereby locking in the unit price that was contracted in 2013, for an additional year. |
| Conclusion |
| Amendment No. 1 will allow the contract to be extended for a one year term from September 7, 2014, to September 6, 2015. The extension will allow the contractor to continue to provide the ABC & Chips, FOB plant for the Copper Region of Gila County at the unit prices contracted for in 2013. Amendment No. 1 provides for total remuneration during the renewal period of September 7, 2014, to September 6, 2015, in an amount not to exceed eighty thousand dollars ($80,000). |
| Recommendation |
| It is the recommendation of staff that the Board of Supervisors approve Amendment No. 1 to Contract No. 110812-1 with Cemex to provide ABC & chips, FOB plant for the Copper Region of Gila County. |
| Suggested Motion |
| Approval of Amendment No. 1 to Contract No. 110812-1 between Gila County and Cemex to extend the contract for 12 months, from September 7, 2014, through September 6, 2015, for the purchase of ABC and chips (FOB plant) in an amount not to exceed $80,000 that will be used for maintenance and repairs on various roads in the Copper Region of Gila County. |
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