Agenda

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ARF- 2843

Regular Agenda Item 2. D.

Regular BOS Meeting

Meeting Date:	11/18/2014
Submitted For:	Michael O'Driscoll
Submitted By:	Josh Beck, PHEP Manager, Health & Emergency Services Division
Department:	Health & Emergency Management	Division:	Health Services

Information

Request/Subject

Adoption of the 2014 Arizona Mutual Aid Compact

Background Information

The purpose of this Compact is to define for the participating parties the emergency management terms and procedures which will be used among participating parties for dispatching mutual aid assistance to any affected area in accordance with local ordinances, resolutions, emergency plans or agreements. Contracting authority for political subdivisions of Arizona for this Compact is based upon A.R.S. § 26-308 which provides that each county and incorporated city and town of the state may appropriate and expend funds, make contracts and obtain and distribute equipment, materials and supplies for emergency management purposes. Tribal contracting authority will be in accordance with each Tribe’s laws. Special District authority will be in accordance with their respective laws. Public education district authority is based on A.R.S. § 15-342(13) and A.R.S. § 11-952. This Agreement shall be construed in accordance the laws of the State of Arizona.

If the Providing Party desires reimbursement for the assistance they are providing, the Requesting Party shall reimburse the Providing Party for all costs incurred in the mutual assistance, whether an incident has been declared an emergency or not. The Providing Party must declare its intent to seek reimbursement as part of their response to the Requesting Party’s request for assistance (see Appendix A: Resource Request forms). The Providing Party and the Requesting party shall agree upon allowable costs for mutual assistance prior to the dispatch of any mutual assistance resources. Unless otherwise negotiated by the parties involved, the parties may reference the state allowable costs as defined in A.A.C. Title 8 (as may be amended from time to time). If the assistance is authorized and accepted, the Requesting Party shall reimburse the Providing Party all allowable costs of labor, equipment, and materials that have actually been expended during the execution of the mission assignment, after receipt of an itemized voucher and documentation is received.

If there has been a declaration of emergency from the Governor and/or President, the Requesting Party may be eligible for reimbursement for these mutual aid costs under the state or federal declaration of emergency.

Evaluation

Gila County, without the Arizona Mutual Aid Compact in place, would be at much greater fiscal risk, and most likely have a delay in receiving disaster services without the adoption of the Compact.

Conclusion

The Arizona Mutual Aid Compact has been reviewed and recommended by all Arizona County and Hospital Emergency Managers and it would be in the best interest of the County for the Board of Supervisors to adopt the Compact in order to expedite mutual aid assistance in the event of an emergency situation.

Recommendation

Based on the information provided, the Health & Emergency Services Division Director recommends that the Board of Supervisors adopt the Arizona Mutual Aid Compact.

Suggested Motion

Information/Discussion/Action to adopt the Arizona Mutual Aid Compact as recommended by the Arizona Department of Emergency Management. (Josh Beck)

Attachments
Arizona Mutual Aid Compact
Legal Explanation