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Regular Agenda Item 3. G.
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| Regular BOS Meeting |
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| Information |
| Request/Subject |
| Award of a Contract in Response to Request for Proposals (RFP) No. 0729 - Sub-Grantee for COVID-19 Incident Management Support. |
| Background Information |
The Health and Emergency Management Department has been awarded a $1.6 million dollar Expanded Laboratory Capacity (ELC) grant from the Arizona Department of Health Services in order to complement, not duplicate, existing COVID-19 funding provided to our jurisdiction. Gila County will leverage and build upon our existing public health infrastructure that emphasizes the coordination and critical integration of disease investigation, epidemiology, contact tracing, and health information systems in order to maximize the public health impact of available resources. The primary goals will be to create a fully implemented, scalable, and sustainable, comprehensive disease investigation, detection, surveillance, and rapid response section to our Health Emergency Operations Center (HEOC).
Request for Proposals (RFP) No. 072920 - Sub-Grantee for COVID-19 Incident Management Support was advertised on August 25, 2020, and September 1, 2020 editions of the Payson Roundup newspaper with a proposal due date of September 15, 2020. The RFP was also posted on the Gila County website. Bid responses were opened in a public setting and evaluated in accordance with A.R.S. §41-2533, Competitive Sealed Bidding. |
| Evaluation |
| In order to accomplish these deliverables, Gila County Public Health and Emergency Management are seeking to find a consultant that can assist with our long-term response to the current COVID-19 pandemic. The consultant will fill multiple full-time, in-person, on-scene COVID-19 incident support positions to include: Incident Command, Logistics and Supply Chain, and Public information dissemination. Additionally, a heavy focus will be on the planning, development, and implementation of mass vaccinations and a long-term focus on recovery efforts, after-action reporting, and best practice implementation to prepare for future incidents. This project will be funded through February 2022 and will involve all aspects of our current and future response. |
| Conclusion |
| Our response to COVID-19 is trending to be a long-term event that will require extended staffing of many positions in the Incident Command Structure (ICS) that are not typically funded. Additionally, we have the upcoming challenge to hopefully plan mass vaccinations of all Gila County residents when and if a COVID-19 vaccination is approved for distribution. In order to meet the deliverables of the new Expanded Lab Capacity Funding, and continue our current public health prevention work, we are seeking to find a consultant that can assist with our long-term response to the current COVID-19 pandemic. |
| Recommendation |
| It is the recommendation of the Finance Director and the Health & Emergency Management Department Director that the Board of Supervisors award a contract to Command Solutions 4 regarding Requests for Proposals No. 072920 for Consultation Services - Sub-Grantee for COVID-19 Incident Management Support with language allowing annual renewal through February 28, 2022. |
| Suggested Motion |
| Information/Discussion/Action to review all bids submitted for Request for Proposals No. 072920 - Sub-Grantee for COVID-19 Incident Management Support; award a contract to the lowest, most responsive, responsible, and qualified company; and authorize the Chairman's signature on the award contract in a not to exceed the amount of $442,000 for the period October 10, 2020, to February 28, 2022. (Michael O'Driscoll) |
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